Executive Assistant

Description

Status: Full-Time, Non-Exempt

Location: Concord, CA

Reports To: Chief Executive Officer

Pay Range: $37.75-$42.00 per hour

Join SHELTER, Inc. and Make a Difference in the Fight Against Homelessness

Are you an organized, proactive professional looking to make an impact in a mission-driven organization? SHELTER, Inc. is seeking a dedicated Executive Assistant to support our Chief Executive Officer and Senior Leadership Team in their efforts to prevent and end homelessness.

About Us: SHELTER, Inc. is a community-based nonprofit serving Contra Costa, Solano, and Sacramento counties since 1986. Our mission is to provide housing services, resources, and support to low-income and disadvantaged individuals and families, empowering them to achieve self-sufficiency.

Position Overview

The Executive Assistant ensures the CEO’s time is optimized for strategic priorities, provides administrative and organizational support, and serves as a trusted partner in managing sensitive matters.

Key Responsibilities

· Provide comprehensive administrative support to the CEO, Senior Leadership Team, and Board of Directors.

· Manage the CEO's calendar, prioritize appointments, and anticipate scheduling conflicts.

· Draft, review, and edit correspondence, presentations, and reports.

· Coordinate Board and Senior Leadership meetings, including preparation of agendas, meeting materials, and minutes.

· Act as a liaison between the CEO and internal/external stakeholders, handling communications with discretion.

· Organize travel arrangements, expense reports, and meeting logistics.

· Maintain organized filing systems for digital and physical records.

· Support special projects, event planning, and internal initiatives as needed.

What We’re Looking For

Minimum Qualifications:

· 5 years of administrative experience, including 2 years supporting executive management.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Exceptional organizational, problem-solving, and multitasking skills.

· Strong verbal and written communication abilities.

· Ability to handle confidential information with integrity.

· Valid driver’s license and the ability to travel locally as required.

Preferred Qualifications:

· Bachelor’s degree in business administration or a related field.

· 10 years of administrative experience, with 5 years as an Executive Assistant.

· Experience in a nonprofit environment.

· Bilingual English/Spanish skills are a plus.

Why Join Us?

· Meaningful Impact: Be part of a team dedicated to eliminating homelessness.

· Professional Growth: Enhance your skills through diverse responsibilities and special projects.

· Collaborative Environment: Work alongside passionate and supportive colleagues.

· Competitive Benefits Including:

· 18 days of Paid Time Off to start, stepping up to 25 days over 8 years (vacation, sick, personal)

· 15 paid holidays including your birthday!

· Tuition reimbursement

· Medical insurance Fully paid employee coverage of at least three plans and 50% of dependents premium (Kaiser, Sutter Health and Anthem Blue Cross)

· Dental Fully paid employee coverage and 50% of your dependent's premium

· Vision Fully paid employee coverage and 50% of your dependent's premium

· Flexible spending account

· Group term Life insurance and Accidental Death & Dismemberment Fully paid employee coverage

· Long-term disability insurance Fully paid employee coverage

· Employee Assistance Program

· Voluntary Pet Insurance through Wishbone Pet Insurance

· Voluntary Aflac insurances

· 403b Retirement Plan with matching contribution

Our Commitment to Diversity

SHELTER, Inc. is dedicated to fostering a diverse and inclusive workplace where all employees feel valued, respected, and supported. We are committed to providing equal opportunities and advancing a culture of equity in all our programs and workplaces.

Qualifications

Salary : $38 - $42