What are the responsibilities and job description for the Coordinator of Academic Affairs position at Shenandoah University?
Shenandoah University’s Pharmacy Department is accepting applications for a Coordinator of Academic Affairs. This is a full-time benefited position located at the Health Professions Building located in Winchester, Virginia.
This position coordinates the administrative services for the Office of Academic Affairs including course registration, auditing student progression, classroom assignments, course and faculty evaluations, and event planning. This person needs to work well independently and as part of a team and will work with students, faculty, administration and staff on a daily basis.
ESSENTIAL DUTIES AND RESPONSIBILITIES including the following (other duties may be assigned):
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Perform and coordinate a broad range of general office and administrative support functions for the Office of Academic Affairs
- Create student educational plans used for course registration and perform graduation audits
- Develop faculty and course evaluation requests and support faculty compliance
- Manage student advising assignments
- Collect information from faculty and create resources including course coordinator lists and course book lists and submit for posting in Canvas
- Create and maintain the major assessment, final exam, and common hour schedules each semester
- Manage degree audits and degree conferrals
- Collect and provide student data to authorized School and University offices
- Maintain confidentiality and FERPA compliance for all academic records
- Serve as a liaison between the Office of Academic Affairs and the Virginia Board of Pharmacy, and ensure that students have intern paperwork for experiential rotations and graduation documentation for licensure
- Store and distribute information needed for student and graduate licensure verification
- Create and update class rosters
- Coordinate email distribution list updates and distribute to faculty, staff and students to ensure successful communication within the School.
- Interact and communicate with students
- Serve as a member of the School of Pharmacy Events Committee, Academic Progressions Committee and Curriculum Committee
- Coordinate the planning and operationalization of School events between the Office of the Dean and Academic Affairs including the Hooding ceremony, Awards Dinner and P4 Board Review Week.
- Coordinate annual faculty/staff recognitions and awards
- Develop procedures to increase the efficiency and effectiveness of the Office of Academic Affairs
Required Skills
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
- Organizational and time management skills
- Work well as a member of a team
- Communicate clearly and accurately both verbally and in writing
- Complete duties and projects timely and independently
Required Experience
EDUCATION and/or EXPERIENCE
- Some college coursework required, Associates Degree or higher preferred
- 1-3 years of administrative assistant-related experience is preferred
COMPUTER APPLICATION AND OTHER SKILLS:
Ability to use the computer with knowledge of the following computer applications with training on additional software as needed in the job position.
- Proficient in software required to perform duties including Microsoft Office, Gmail, and Google calendar.
- Ability to operate computer hardware and software and other contemporary office equipment
- Willingness and ability to learn new software as needed to perform duties
How to Apply:
The complete application will include a cover letter, resume, and contact information for three professional references. Applications will be reviewed immediately and continue until a qualified candidate is selected.
**Note: A pre-employment background check will be required, and a satisfactory driving record may be required as a condition of hire.
Shenandoah University values individuals and communities' unique and diverse perspectives locally and globally. It seeks to foster mutual understanding in an inviting community where individuals are welcome and respected. The university does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, veteran’s status, or on any other basis protected under applicable law.
