What are the responsibilities and job description for the Part-Time Exhibits Specialist (Hybrid) position at Shepard Exposition Services?
The Exhibits Specialist will provide support on multiple levels within the Exhibits team such as documenting, planning, sourcing, maintaining, and managing Exhibits projects.
Key Contributions of the Role- Assist with executing all Exhibits Support processes including but not limited to:
- Ancillary order placement, documentation, and tracking
- Management order updating
- Creation of management orders with only standards and limited project scope
- Conduct online portal (OLP), OE, and spreadsheet audits
- Assist with general Exhibits email inquiries and shared email box management.
- Process standard non-graphic accessories orders as needed.
- Pull reports as required from sources including but not limited to Salesforce, OLP, and OE.
- Assist with summarizing and analyzing expenses and expense reporting.
- Develop and implement targeted email communications to effectively promote Exhibits items.
- Organize spreadsheet data, including show updates, while overseeing Salesforce data entry and management.
- Capture meeting discussions by accurately notating comprehensive recaps.
- Minimum of 2-4 years of administrative support experience.
- Demonstrate a strong understanding of exhibits operations to provide support to Exhibits Coordinators, Administrators, and Solutions Managers as needed.
- Excellent verbal and written communication skills.
- Detail-oriented with the ability to prioritize tasks and consistently meet deadlines.
- Capable of working well as part of a team and independently.
- Proficient in Microsoft Office Suite; knowledge of Salesforce a plus
- High School Diploma or equivalent.
- Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork.
- Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company.
- Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service Program.
Please note that the roles and responsibilities outlined in this job description are not exhaustive and may be subject to change. Additional tasks may be assigned as needed to meet the evolving needs of the company.
Shepard is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, age, color, sex, gender identity, sexual orientation, non-disqualifying physical or mental disability, veteran status, or other non-merit factor. All employment decisions are made based on business needs, job requirements, individual qualifications, and merit.
