What are the responsibilities and job description for the Law Firm Bookkeeper and Office Manager position at Sheppard Law Firm?
About the Firm:
Join our highly respected law firm, known for delivering exceptional legal services while fostering a collaborative and professional environment. As the Law Firm Bookkeeper and Office Manager, you’ll be instrumental in overseeing the financial health of the firm and supporting its operational success. This is a key leadership role within our administrative team, working closely with partners to ensure smooth and efficient operations.
Key Responsibilities
- Financial Oversight
- Manage accounts payable and receivable with precision and timeliness.
- Prepare and review monthly financial reports, including bank reconciliations, sales tax, and documentary stamp filings.
- Oversee cash flow and ensure financial stability for firm operations.
- Payroll and Compliance
- Administer payroll and ensure accurate and timely submission of quarterly and year-end payroll reports.
- Ensure compliance with all federal, state, and local tax regulations.
- HR and Employee Management
- Maintain employee records, oversee insurance policies, and manage the firm’s 401(k) plan.
- Lead the hiring, onboarding, and supervision of administrative staff, including receptionists and runners.
- Office Operations
- Oversee office supply inventory and vendor relationships to support operational needs.
- Manage the opening and closing of client files and maintain meticulous records.
- Strategic Collaboration with Partners
- Work with partners to develop and refine financial strategies, improve operational processes, and support the firm’s growth.
- Tax Reporting and Asset Management
- Assist in preparing tax filings and ensure all assets are managed in compliance with the firm’s policies.
Qualifications
- Education: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Experience: At least 5 years or more in a financial or operational role within a professional services environment, preferably a law firm.
- Skills: Expertise in QuickBooks and proficiency in Microsoft Office Suite. Strong organizational and analytical skills, attention to detail, and the ability to prioritize multiple tasks.
- Soft Skills: Exceptional interpersonal and communication skills, with a collaborative approach to working with partners and team members.
To Apply:
Submit your resume and a cover letter detailing your experience and interest in the role to mgoble@sbshlaw.com. Applications will be accepted until December 20, 2024.
If you’re looking for a dynamic and impactful role in a collaborative setting, we’d love to hear from you.
Job Type: Full-time
Pay: $1,000.00 - $1,250.00 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Supplemental Pay:
- Bonus opportunities
- Overtime pay
- Yearly bonus
People with a criminal record are encouraged to apply
Education:
- Associate (Required)
Experience:
- financial: 5 years (Required)
Language:
- English (Required)
Ability to Relocate:
- Fort Myers, FL 33919: Relocate before starting work (Required)
Work Location: In person
Salary : $1,000 - $1,250