What are the responsibilities and job description for the IP Litigation Secretary/Practice Specialist II (Silicon Valley) position at Sheppard Mullin Richter & Hampton LLP?
Sheppard, Mullin, Richter & Hampton LLP, a global Am Law 50 firm, is seeking an IP Litigation Secretary/Practice Specialist II based in our Silicon Valley office.
Sheppard Mullin is hiring an experienced, well-organized IP Litigation Practice Specialist to support IP litigation attorneys and paralegals in all aspects of patent litigation and PTAB filings. This includes assisting with daily workflow regarding procedures, deadlines, filings and related documentation in federal courts and PTAB. The job requires extensive knowledge of patent litigation, trial procedures, federal, state and appellate court rules and procedures. Technical, organizational, and administrative skills are necessary to handle the variety of duties and responsibilities outlined below. The position handles multiple projects, often in a fast-paced, high-pressure environment, requiring prioritization and flexibility. Collaboration with firm personnel at all levels is integral to the role.
The Practice Specialist will primarily provide litigation support to attorneys in all aspects of patent litigation and PTAB filings. They will assist with daily workflow regarding procedures, deadlines, filings and related documentation in federal courts and PTAB. The job requires extensive knowledge of litigation, trial procedures, federal, state and appellate court rules and procedures. Technical, organizational, and administrative skills are necessary to handle the variety of duties and responsibilities outlined below. The position handles multiple projects, often in a fast-paced, high-pressure environment, requiring prioritization and flexibility. Collaboration with firm personnel at all levels is integral to the role.
Essential Job Functions
Required Qualifications:
A high school diploma or equivalent is required, plus substantial and relevant work experience. A bachelor's degree or some college is preferred.
License and Certification
A secretarial certification or ABA approved paralegal certification is preferred.
Computer/Software Knowledge
Must have proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience working with a document management system. Must be able to quickly learn new skills and systems.
Work Environment
Sheppard Mullin is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.
Req: #2025-3254
Sheppard Mullin is hiring an experienced, well-organized IP Litigation Practice Specialist to support IP litigation attorneys and paralegals in all aspects of patent litigation and PTAB filings. This includes assisting with daily workflow regarding procedures, deadlines, filings and related documentation in federal courts and PTAB. The job requires extensive knowledge of patent litigation, trial procedures, federal, state and appellate court rules and procedures. Technical, organizational, and administrative skills are necessary to handle the variety of duties and responsibilities outlined below. The position handles multiple projects, often in a fast-paced, high-pressure environment, requiring prioritization and flexibility. Collaboration with firm personnel at all levels is integral to the role.
The Practice Specialist will primarily provide litigation support to attorneys in all aspects of patent litigation and PTAB filings. They will assist with daily workflow regarding procedures, deadlines, filings and related documentation in federal courts and PTAB. The job requires extensive knowledge of litigation, trial procedures, federal, state and appellate court rules and procedures. Technical, organizational, and administrative skills are necessary to handle the variety of duties and responsibilities outlined below. The position handles multiple projects, often in a fast-paced, high-pressure environment, requiring prioritization and flexibility. Collaboration with firm personnel at all levels is integral to the role.
Essential Job Functions
- Format, edit, and manage legal documents including pleadings and discovery.
- Schedule and coordinate depositions, court dates, filing deadlines, calendars, appointments, meetings, travel arrangements, and related planning.
- Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents.
- Work closely with attorneys and paralegals to prepare and file official correspondence using the Firm’s standards and procedures.
- Communicate regularly with the team. Double check work product before presenting to attorney for review and again before sending or filing.
- Proactively manage casework and assignments, ensuring all deadlines are met in a timely manner. Communicate calendar and docket updates to the Docket & Calendar Team.
- Must be able to meet the annual billable hours requirement.
- Must be available and able to work during core business hours.
Required Qualifications:
- A minimum of 5 years of litigation experience in a law firm.
- Experience with document productions and e-discovery.
- Strong working knowledge of Federal Courts rules and procedures.
- Extensive knowledge of litigation (e-filings),trial procedures, and federal and state court procedures and rules.
- Strong working knowledge of P-TACTS.
- Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment.
- Ability to work overtime, evenings, and weekends, as needed.
- Ability to work independently and within a team environment.
- Possess excellent spelling, grammar, and punctuation skills.
- Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines.
A high school diploma or equivalent is required, plus substantial and relevant work experience. A bachelor's degree or some college is preferred.
License and Certification
A secretarial certification or ABA approved paralegal certification is preferred.
Computer/Software Knowledge
Must have proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience working with a document management system. Must be able to quickly learn new skills and systems.
Work Environment
- The current Firm policy is hybrid–working in the office a minimum of 3 days per week and working from home the rest of the week (subject to change).
- Overtime may be required as the job duties demand.
Sheppard Mullin is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.
Req: #2025-3254
Salary : $31 - $67
