What are the responsibilities and job description for the Administrative Assistant - Henry A. Coffeen Elementary position at Sheridan County School District 2?
- High school diploma or equivalent required.
- Possession of, or ability to obtain, a valid Wyoming Driver’s License
- May require being or obtaining a Notary Public designation.
- Responds to requests for information; answers routine questions; directs callers and visitors; takes and transmits messages.
- Performs various routine clerical duties utilizing standard office equipment including basic research, making photocopies, and faxing documents.
- Receives, processes, sorts, and/or distributes a variety of mail, correspondence, materials, invoices, payments, and/or other applicable items.
- Responsible for assisting students and teachers when requested.
- Maintains and orders general school supplies as needed, and oversees the purchasing process.
- Creates and maintains a variety of documents and/or reports according to established timelines, or as directed.
- Prepares, maintains and reconciles school budget accounts.
- Processes correspondence, appointments, and other necessary items relating to daily school operations.
- Maintains and reconciles activity accounts.
- Facilitates arrangements for substitute teachers.
- Maintains personnel records for staff.
- Represents the District by responding to students, parents, staff, and the public in a prompt, professional, and courteous manner.
- Maintains a high level of ethical behavior and confidentiality of information.
- Help communicate between principal and teachers by relaying messages as needed.
- Performs other duties as assigned.
- School district experience (full time) = One (1) year of job-related experience equals one (1) step on the wage schedule, up to step seven (7)
- School district experience (substitute) & non-school district experience = three (3) years of job-related experience equals one (1) step on the wage schedule, up to step seven (7)
- placement beyond step seven (7) requires approval from the Superintendent
JobID: 1358
Position Type:
Administrative/Clerical
Administrative/Clerical
Date Posted:
1/30/2025
1/30/2025
Location:
Henry A. Coffeen
Administrative Assistant - Coffeen Elementary School
Henry A. Coffeen
Sheridan County School District 2 is looking for a positive, professional, and motivated Administrative Assistant to join SCSD2 at Henry A. Coffeen Elementary.
STARTING WAGE: $15.06 - $18.06 depending on experience.
BENEFITS: Wyoming State Retirement Pension Plan, AFLAC Supplemental Insurance, Paid Sick (10 days) and Personal Leave (2 days). Time off matches the school calendar including Christmas, Spring and Summer breaks.
QUALIFICATIONS:
BENEFITS: Wyoming State Retirement Pension Plan, AFLAC Supplemental Insurance, Paid Sick (10 days) and Personal Leave (2 days). Time off matches the school calendar including Christmas, Spring and Summer breaks.
QUALIFICATIONS:
REPORTS TO: School Principal
JOB GOAL: Maintain a professional, friendly atmosphere and promote effective communication among the students, parents, teachers, principals, and counselors.
COMMUNICATION: The Administrative Assistant must possess and demonstrate effective communication skills as he/she exchanges information, gives/receives instructions, responds to inquiries, completes forms, prepares correspondence and write legibly. The Administrative Assistant must also demonstrate knowledge of grammatical structure, spelling, and vocabulary.
CONTACT WITH OTHERS: The Adminisstrative Assistant has regular contact with patrons, students and staff; interprets and translates facts and information; explains situations and issues; identifies alternative courses of action; and maintains confidentiality of sensitive information.
CONTACT WITH OTHERS: The Adminisstrative Assistant has regular contact with patrons, students and staff; interprets and translates facts and information; explains situations and issues; identifies alternative courses of action; and maintains confidentiality of sensitive information.
PERFORMANCE RESPONSIBILITIES:
TERMS OF EMPLOYMENT: Employment relationship with the District is at will and of indefinite duration. Salary and fringe benefits to be set by the Board of Trustees.
Job Category: Classified
Exemption Status: non-exempt
Days/year: 195
Hours/day: 8
Insurance Eligibility: full-time insurance
Contract position: no
Exemption Status: non-exempt
Days/year: 195
Hours/day: 8
Insurance Eligibility: full-time insurance
Contract position: no
Placement on any of the Classified (Hourly) Wage Schedules for all new employees will be based solely on an individual’s years of job-related experience:
Upon board approval, eligible staff move one (1) step on the wage schedule annually, except in those years when the Board of Trustees sets a wage freeze due to budget constraints.
EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s Policy on Evaluation of Classified Personnel.
Sheridan County School District No. 2 does not discriminate on the basis of economic status, intellectual ability, race, color, national origin, sex, sexual orientation, gender identity, transgender status, age, disability, or religion in admission or access to, or treatment of employment in, its educational programs or activities. Inquiries concerning Title VI, Title IX, Section 504, and ADA may be referred to Sheridan County School District No. 2:
Title IX Coordinator
Human Resource Director
201 N. Connor St.
Sheridan, WY 82801
307-674-7405
Human Resource Director
201 N. Connor St.
Sheridan, WY 82801
307-674-7405
Section 504 Coordinator
Special Services Director
201 N. Connor St.
Sheridan, WY 82801
307-674-7405
Special Services Director
201 N. Connor St.
Sheridan, WY 82801
307-674-7405
The closing date displayed is a guideline for candidates and hiring committees. All job postings shall be open for a minimum of five days before they are filled. Once five days have elapsed, committees may begin selecting, interviewing, and hiring qualified candidates. An application is not a guarantee for an interview. Interested candidates are encouraged to apply early, as job postings may close sooner than the listed close date.
The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act exemption status(exempt/non-exempt from overtime) is designated by position. Sheridan County School District No. 2 is an Equal Opportunity Employer and actively supports the Americans with Disabilities Act and will consider reasonable accommodations.
Wyoming State Statute requires any employee initially hired by SCSD2 on or after July 1, 1996, to pass a criminal background check with DCI (Department of Criminal Investigation).
Salary : $15 - $18
