Athletic Secretary - Sherwood High School

Athletic Secretary

.94 FTE / 7.5 hrs per day

217 Work Day Calendar per Fiscal year

Start Date : Upon Hire

REPORTS TO:  Building Administrator, Director, and/or Administrative Assistant

PURPOSE

Perform a variety of secretarial/clerical support duties according to standard procedures including computer input and retrieval of student records, schedules, attendance, and additional records; prepare correspondence using a standard format; make a variety of decisions within a framework of established procedures; act as receptionist and efficiently handle the school telephone system; have considerable public contact as main contact person, receives, screens, and answers inquiries from students, staff, and general public; routes calls, gives directions and responds to requests for information; must be detail oriented, able to multi-task and collaborate with co-workers.

This is the entry level class within the School Support series.  Positions at this level typically perform similar duties as the Secretary II, but are not expected to perform with the same independence, judgment, problem-solving, and decision-making on matters relating to established procedures and methods and are also distinguished by the performance of the more routine tasks and duties assigned to positions within the series.

ESSENTIAL RESPONSIBILITIES

Not all tasks mentioned represent each position but are meant to be representative of a variety of job descriptions within this classification. Duties will vary depending on the assignment of the administrator or school/department this employee is assigned to.

• Answers telephone and provides general information, relay messages, wait on students, staff, parents, coaches and general public
• Spanish speaking preferred but not required
• Respond appropriately in emergency and crisis situations
• Make independent decisions within established guidelines and reporting structure
• Communicate sensitive information to staff, students, coaches, parents and community members
• Respect the confidentiality of administration, staff, coaches, students, and organizations of the community
• Complete simple to complex assignments with a minimum of instruction or supervision
• Prioritize multi-tasks from a variety of sources, ensuring timely completion
• Track and maintain student attendance and report to Athletic Director and coaches
• Registration and maintenance of student athletic sports
• Use data entry system to manage student athlete information
• Track student immunizations and uphold immunization laws pertaining to the current OSAA regulations
• Track building use information and communicate with staff on needed set-up and maintenance
• Maintain log and distribute all building keys and security badges as neededf or sport purposes
• Maintain a calm professional environment during times when interruptions, disruptions and a stressful environment interfere with the flow of work

This job description is not intended to be and should not be construed as an inclusive list of all of the responsibilities, skills or working conditions associated with the position.  While it is intended to accurately reflect the position’s activities and requirements, the administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department.

ADA REQUIREMENTS FOR ESSENTIAL RESPONSIBILITIES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee is regularly required to talk or hear
• The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl
• The employee must frequently lift and/or move up to 30 pounds
• Specific vision abilities required by this job including close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• This position entails sitting/standing at a computer terminal and workstation 6 - 8 hours a day 
• While performing the duties of this job, the employee is occasionally exposed to outside weather

AN EQUAL OPPORTUNITY EMPLOYER

Sherwood School District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, disability, parental or marital status, age, or genetic information. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 (ADA) and the ADA Amendments Act of 2008 (ADAAA). Disabled persons may contact Human Resources at (503) 825-5000 for additional information or assistance.  Speech/Hearing impaired persons may contact the District for assistance through the Oregon Relay at (800) 735-2900.

Salary : $20 - $22