What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT **** Bilingual - English/Spanish Required position at Shields For Families?
Administrative Assistant **** Bilingual - English/Spanish Required ****
Monday to Friday 8:30 am to 5:00 pm
Salary: $17.28 (hourly) Non-Exempt
Benefits and Perks: Supportive, fun and friendly team environment!
*** Clients/Families we serve reside in the South Los Angeles, Compton, Watts and Lynwood area.
SHIELDS mission is to develop, deliver and evaluate culturally sensitive, comprehensive service models that empower and advocate for high-risk families in South Los Angeles.
PRIMARY DUTIES
- Clerical support for the program staff including receptionist duties.
- Coordination of meetings, coordinating mail outgoing and incoming.
- Receive and route all incoming telephone calls. Take and distribute messages as appropriate.
- Perform word processing and data entry functions.
- Process and maintain referrals both manually and in the electronic systems.
- Conduct and maintain inventories of program equipment and supplies.
- Maintain program staffing and activity schedules.
- Attend meetings and scribe minutes are required.
- Conduct data entry including daily updating of community resources, inputting client information, and generating reports.
- Maintain programs electronic database to ensure timely processing of referrals, referrals assignment, and monthly reporting.
- Assist with coordination of special events and meetings.
Benefits and Perks: Supportive, fun and friendly team environment!
- Competitive Wages and room for growth
- Vacation and sick leave
- Employer paid medical insurance for employee and family
- Employer paid dental, vision and life insurance
- Chiropractic services
- Retirement 403b plan and supplemental insurance benefits
- 17 paid holidays, effective upon hire
- Paid birthday holiday, effective upon hire
- Paid anniversary day off of 1-5 days per year depending on years of service
- Anniversary bonus after 5 years of service
- Winter break
- Pet Insurance
- BBS supervision, on-going clinical training and CEUs available
- Employee referral bonus
- Employee Assistance Program
- Employee discount programs to theme parks, movies, hotels and car rentals
- Paid educational leave
- Paid drive time and mileage reimbursement
- Eligible for Federal Student Loan Forgiveness
- Employee Recognition
Position Requirements
These specifications are general guidelines based upon the minimum, ordinarily considered essential, to satisfactory performance in this position. Individual skills and abilities may result in some deviation from these guidelines. To perform effectively in this position, the employee in this position is required to have:
- High School diploma with 1-3 years of related work experience
- Experience with office procedures and equipment
- Minimum of 35-40 WPM
- Bilingual (English/Spanish) Required
- The employee in this position must be able to perform this job safely, without endangering the health or safety of him/her or others.
- COVID-19 vaccination required. May request medical or religious exemption if applicable.
SHIELDS for Families is an equal opportunity employer.
If you require reasonable accommodation of a disability in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to 323.242.5000, Ext. 1258 or by email to scardenas@shieldsforfamilies.org.
Salary : $17
