What are the responsibilities and job description for the HR Administrator position at Shiloh Industries, Inc.?
Job Overview:
We are seeking a highly motivated and organized HR Administrator to join our team. The ideal candidate will have a solid foundation in Human Resources practices with experience in onboarding, employee file management, and familiarity with HRIS systems such as UKG. This position offers an exciting opportunity for an individual who is a self-starter, detail-oriented, and enjoys working in a fast-paced environment.
Key Responsibilities:
- Employee Onboarding & Offboarding: Manage and coordinate the onboarding process for new hires, including preparing new hire documentation, facilitating orientation, and ensuring compliance with company policies and legal requirements. Assist with employee terminations, ensuring all necessary documentation and procedures are followed.
- HR Documentation & Filing: Organize and maintain accurate, confidential employee records in accordance with company policies and legal requirements. Ensure that all documents are up to date and properly filed, with a focus on confidentiality and security of sensitive information.
- HRIS System Management: Utilize HRIS systems (preferably UKG) to input, update, and track employee information. Generate reports and assist with data analysis as needed to support HR decision-making.
- Compliance & Reporting: Assist in ensuring that HR processes and documentation comply with company policies, as well as local, state, and federal regulations. Help prepare and maintain reports related to employee status, turnover, and compliance.
- Employee Relations Support: Serve as a point of contact for general employee inquiries, addressing questions related to benefits, policies, and procedures. Collaborate with HR team members to resolve employee-related issues in a timely and professional manner.
- Administrative Support: Assist with various HR administrative tasks, including scheduling meetings, preparing correspondence, and maintaining HR files. Support HR leadership with any special projects or tasks as needed.
Qualifications:
- 1 to 3 years of HR administrative experience, preferably in a manufacturing or automotive environment.
- Associates degree in Human Resources, Business Administration, or related field preferred but not required.
- Experience organizing and managing confidential employee records is highly preferred.
- Experience with HRIS systems, with a strong preference for UKG (Ultimate Kronos Group).
- Strong organizational skills, attention to detail, and ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment.
- Ability to take direction, work independently, and demonstrate initiative in completing tasks.
- Knowledge of basic HR processes, including onboarding, offboarding, and employee lifecycle management.
- High level of professionalism, discretion, and ability to handle confidential information.
