Church Administrator

Job Summary
We are seeking a highly organized and proactive Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our church facility use, and building projects. The candidate will be working closely with our Board of Trustees. This position will also assist in the maintenance and safeguarding of the finances and financial records of the Church, including financial giving, monitoring, reporting and analysis. Since the handling and reporting of all money will be the responsibility of the Church Administrator, it is imperative that this person strictly adhere to sound accounting and cash management practices. Employee will work alone as well as with various and diverse groups of people, with continuous moderate to high attention to detail and deadlines.

Duties

Administrative Tasks

• Work closely with Communications Coordinator to maintain church calendar & scheduling of building use so there are no scheduling conflicts.
• Attends Board of Trustees Committee Meetings (once a month) and Administrative Council Meeting (once a month).
• Maintains and organize all Trustee & Building files (physical & digital)
• Assists Board of Trustees in organizing projects.
• Put in Supply Orders for church and committee needs.
• Attends all staff meetings called by the Pastor.
• Takes responsibility for own personal work area (e.g., desk, computer, printer, and any electronic equipment is orderly, clean and well maintained)
• Performs other duties in alignment with job description as requested by the Pastor and/or Staff Parish Relations Committee (HR).

Financial Tasks

• To work according to the guidelines and policies and procedures proposed by the Congregation and Church Discipline of The United Methodist Church.
• Keeps any member contribution information in the strictest confidence. Maintains and demonstrates strict confidentiality regarding member contribution information, understanding that any violation of confidentiality is grounds for immediate dismissal.
• Work closely with our payroll company (PayChex) to make sure all information about employees is correct, and with tax documents.
• Assists with Yearly Budgeting
• Maintain records and documentation in physical files and on Google Suite
• To receive funds from whatever source, providing permanent receipt in an electronic format, record them, and report them to the Church Treasurer, the church, and its leadership (Finance Committee) as provided in the church financial policies
• To ensure that all offerings received during worship services/events/or special programs are placed directly in the safe, making certain that the Financial Procedures are followed in collecting, counting, and depositing the money
• To follow the procedure to collect and record money received through methods other than regular offering, including money received through the mail, direct deposit, and on-line giving
• To produce individual charitable-gift receipts summaries of all donations received during a calendar year and mail within the first three weeks of January each year and at least quarterly thereafter.
• Serves as a key financial resource in the resolving of questions surrounding Church financial income.
• Helps ensure a proper audit trail is in place regarding all financial income.
• Coordinates work efforts with Church Treasurer.
• Executes the financial decisions as directed by the Administrative Council.
• Maintains control of and accounts for Church receipts and disbursements
• Maintains Church checkbook and makes timely and proper payments as per the approved budget or by direction of authorized Church Committee.
• Ensures charitable donations received are paid out monthly to the charity they were designated for.
• Ensures Pastor pension and health insurance are paid monthly.
• Reconciles accounts monthly (QuickBooks balances vs. Church Management System balances)
• Monthly journal entries for credit cards, if applicable
• Creates forms as applicable for financial backups.

Qualifications

• Associate degree or higher preferred or in a degree program, or experience equivalent.
• Successful background screening as accepted by Shiloh United Methodist Church policy.
• Ability to collaborate with people of all ages, races and genders including skills to delegate assignments and provide training.
• Strong personal faith.
• Strong people skills.
• Strong interpersonal communication skills with the ability to develop and maintain communication processes with staff, volunteers, church teams, congregants, and others.
• Ability to utilize and navigate Quick Books, Microsoft office 365, Google suite, use online based database software.
• Ability to maintain paper and electronic records.
• Ability to learn and keep records in church management systems.
• Ability to complete basic email communication.
• Ability to update and develop documents in word-processing and publishing software. I.e. Microsoft or Mac Software systems.
• Coordinates and cooperates with staff and supervisors.
• Knowledge of state and federal privacy laws
• Demonstrates flexibility with others.
• Demonstrates an ability to schedule your own time to maximize efficiency and effectiveness in meeting the needs of the Church.

If you are an enthusiastic individual who thrives in an administrative capacity and is looking to contribute positively to our organization, we encourage you to apply for this exciting opportunity!

Job Type: Part-time

Pay: From $17.00 per hour

Expected hours: No more than 12 per week

Benefits:

• Flexible schedule

Ability to Commute:

• Billings, MT 59106 (Preferred)

Ability to Relocate:

• Billings, MT 59106: Relocate before starting work (Preferred)

Work Location: In person

Salary : $17