What are the responsibilities and job description for the Accounts Receivable Administrative Assistant position at Short Staffed Inc?

Job Position : Accounts Receivable Administrative Assistant

Location : North Sioux City, SD 57049

Pay Rate : $40 / 55K

Shift :

Job Summary : We are looking for a detail-oriented and proactive Front Desk & Administrative Assistant to manage daily office operations, assist various departments, and ensure efficient administrative support. The ideal candidate will have strong organizational skills, be proficient in Microsoft Office (Excel preferred), and possess excellent communication and decision-making abilities. Bilingual candidates are a plus.

Key Responsibilities :

Front Desk & Office Support :

Greet and assist walk-in visitors and answer phone inquiries.
Support Project Management, Estimation, Shop, and Engineering teams as needed.
Collect and update customer information for quotes, including name, phone number, billing address, project address, and email. -Assist with marketing and advertising inquiries.
Handle employment applications by scanning and forwarding to appropriate departments.
Order and organize office supplies.

Accounts Receivable & Contracts :

Calculate and track weekly regular, overtime, and double-time hours per job.

Summarize and input billing information into spreadsheets.

Process contracts and purchase orders, ensuring jobs are activated in the Job Board and Foundation system.

Payroll & Accounts Payable :

Organize and verify daily timesheets.

Update and create schedules, including mileage tracking and job crew assignments.

Verify job numbers and active status before processing.

Enter timesheets into Excel and Foundation for payroll processing.

Process payroll, including printing checks and creating direct deposit files.

Manage child support and garnishment payments.

Human Resources Support :

Enroll new hires and maintain employee files.

Ensure DOT employee files are up to date, including scheduling annual physicals and obtaining annual driving records.

Respond to and process employment inquiries.

Qualifications & Skills :

Proficient in Microsoft Office (Excel preferred).

Strong decision-making, communication, and collaboration skills.

Excellent organizational skills with the ability to stay focused and multitask.

Self-motivated and able to work independently.

High school diploma or equivalent required.

Bilingual skills are a plus.

Strong attention to detail and finger dexterity for data entry and documentation tasks.

Salary : $40,000 - $55,000

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Accounts Receivable Administrative Assistant

What are the responsibilities and job description for the Accounts Receivable Administrative Assistant position at Short Staffed Inc?

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