PROCUREMENT AND COMPLIANCE SPECIALIST

POSITION SUMMARY:

This position is responsible for performing a variety of procurement activities, including but not limited to reviewing, processing, recording, updating, and reconciling fiscal information; providing instructions, training, guidance, and correction as needed for compliance support to other personnel; and managing all capital asset expenditures, ensuring they are appropriately recorded. Will work hand in hand with the Business Manager and, at times, function as a backup if necessary. Confidentiality of information is required. All work is performed under minimal supervision and within established accounting procedures and state USFR guidelines.

ESSENTIAL FUNCTIONS:

• Assists auditors in ensuring compliance with all USFR guidelines, including but not limited to cash handling, deposits, fundraisers, auxiliary and activity fund purchasing, coding, vendor management, capital assets, etc.
• Assists other personnel by providing ongoing training, one-on-one support, and direction for all compliance-related issues.
• Proactively review all procurement transactions and closely monitor all deposits for accuracy and completeness.
• Previews, enters, audits, and maintains all District vendor files to remove duplicate vendors, update all continuing vendors, 1099 review, and accuracy review to ensure up-to-date information and addresses are being used.
• Performs all due diligence required for USFR procurement compliance, including but not limited to vendor eligibility (or ineligibility due to suspension and debarment on SAM.gov), allowable purchases, purchasing threshold, purchasing justification, quoting requirements, potential conflicts of interest, and identifying after the fact purchases.
• Maintains a current cooperative purchasing agreement for each co-op annually. Identify purchases not falling under the current co-op agreement and ensure three quotes are obtained.
• Reviews and updates all capital asset and stewardship items in Visions. The successful candidate will work directly with the Warehouse Clerk to ensure all new items are properly tagged and tracked in the system.
• Receives and processes all District tax credit monies, provides staff with monthly account balances and updates, and completes the monthly board report.
• Performs all bank account reconciliations for Business Manager review to ensure accuracy and that the proper checks and balances are in effect.

EXPERIENCE PREFERRED:

• Minimum of two years experience in large volume Accounts Payable position
• Knowledge of fund accounting procedures
• Must demonstrate basic math computational skills (i.e., fractions, percents, ratios, etc.)
• Ability to work under pressure and meet deadlines with constant interruptions at times
• Attention to detail and high level of accuracy in work performed
• Proficient in MS Office, Excel, Word, Google Suite, QuickBooks, Internet, Fax, Scan, Copier, etc.
• Be professional and exercise good judgment
• Communicate effectively and work cooperatively with all staff, students, the public, vendors, etc.

WORK ENVIRONMENT:

The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing and/or pulling, some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 90% sitting, 5% walking, and 5% standing. The job is performed in a generally clean and healthy environment.

ORGANIZATIONAL RELATIONSHIPS:

Reports directly to the Director of Business Operations.

This description is intended to indicate the kinds of duties and responsibilities that may be required of employees given this title. It is not intended to limit in any way the right of supervisors to assign, direct, and control the work of employees under their supervision.

Salary : $20