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Event Supervisor

Showboat Hotel & Island Waterpark
Atlantic, NJ Full Time
POSTED ON 2/14/2025
AVAILABLE BEFORE 5/13/2025

Event Supervisor

Summary of Position

Responsible for overseeing all aspects of event logistics, including planning, coordinating, and executing various events, ensuring smooth operations, maintaining safety standards, and managing staff to deliver successful experiences for attendees, while adhering to budget and timelines; often working closely with event planners and other departments to execute event details effectively.

Organizational Relationships

Reports to : Events Manager

Supervises : Events Housemen, Banquet Servers

Qualifications and Skills

  • Ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines
  • Excellent written and verbal communication to interact with clients, vendors, staff, and guests
  • Must be able to speak, read, write and communicate in English to adequately perform the duties of the job
  • Ability to motivate and manage a team, delegate effectively, and make quick decisions under pressure
  • Capacity to identify and resolve issues promptly and efficiently during event execution
  • Extensive knowledge of Food and Beverage etiquette service standards
  • Strong supervisor skills to rally and motivate staff
  • Outstanding organizational and time management skills
  • Must be energetic and able to work in a fast-paced environment
  • Must show initiative, including anticipating guest or operational needs
  • Work varying schedules that include evenings, weekends, holidays and extended hours as business dictates .

Education and Experience

  • High School diploma / GED or equivalent education / experience required
  • Degree in Culinary Management or Hospitality Management preferred
  • 2 years of hotel banquet experience required
  • Food Handler / Safe Serv certification is required
  • Applicable state certifications as required

    • Proficient computer skills including but not limited to Microsoft Word, Power Point, Excel and Outlook and other required systems.

    Duties and Responsibilities

    Event Planning and Coordination :

  • Collaborate with event planners to develop comprehensive event plans, including timelines, budgets, and staffing requirements.
  • Manage event logistics such as venue selection, vendor contracts, catering, audio-visual equipment, transportation, and security.
  • Oversee event setup and breakdown, ensuring proper staging and decor placement.

    • Staff Management :

  • Recruit, train, and supervise event staff including event coordinators, volunteers, and on-site crew.
  • Assign tasks and delegate responsibilities to staff based on event needs.

    • Monitor staff performance and provide feedback to ensure high-quality event execution.

    On-Site Operations :

  • Monitor event flow and address any issues that arise during the event, including guest concerns and emergencies.
  • Ensure compliance with safety regulations and emergency procedures.
  • Coordinate with venue staff to manage access control, registration, and guest flow.

    • Budget Management :

  • Track event expenses against the budget, identifying potential cost overruns and implementing corrective actions.
  • Negotiate contracts with vendors to optimize costs while maintaining quality standards.

    • Post-Event Analysis :

  • Conduct post-event evaluations to identify areas of improvement and incorporate feedback into future event planning.
  • Prepare detailed event reports summarizing key metrics and financial performance.

    • Performs other related duties as assigned by Event Manager and / or General Manager.

    Essential Functions

  • The ability to attend work predictably and regularly and to be punctual.
  • The ability to work varying schedules including evenings, weekends, holidays, and extended hours as business operations dictates
  • The ability to read and understand documents, drawings, and instructions (whether presented in written, oral, diagram or schedule form).
  • The ability to work with mathematical concepts and to apply concepts to practical situations.
  • The ability to work cooperatively with others.
  • The ability to deal politely and professionally with customers and coworkers.
  • The ability to perform several tasks at once.
  • The ability to follow directions or instruction.
  • The ability to use a computer to communicate, create, and access information.
  • The ability to lift and move 25 pounds.
  • The ability to sit / stand / bend / stretch, etc.
  • The ability to use hands to finger, handle, or feel and reach with the hands and arms
  • T he ability to use hands to finger, handle, or feel and reach with the hands and arms

    • Physical Demands

  • Constantly - occupation requires this activity more than 66% of the time (5.5 hours / day)
  • Frequently - occupation requires this activity from 33% to 66% of the time (2.5 - 5.5 hours / day)
  • Occasionally - occupation requires this activity up to 33% of the time (0 - 2.5 hrs / day)
  • Not Applicable - activity is not applicable to this occupation.

    • Physical Demands

    Stand

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Walk

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Handling / Fingering

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Reach Outward

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Reach Above Shoulder

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Climb

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Crawl

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Squat or Kneel

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Bend

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Lift / Carry

    10 lbs. or less

    Constantly

    Frequently

    Occasionally

    Not Applicable

    11 to 20 lbs.

    Constantly

    Frequently

    Occasionally

    Not Applicable

    21 to 50 lbs.

    Constantly

    Frequently

    Occasionally

    Not Applicable

    51 to 100 lbs.

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Over 100 lbs.

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Push / Pull

    12 lbs. or less

    Constantly

    Frequently

    Occasionally

    Not Applicable

    13 to 25 lbs.

    Constantly

    Frequently

    Occasionally

    Not Applicable

    26 to 40 lbs.

    Constantly

    Frequently

    Occasionally

    Not Applicable

    41 to 100 lbs.

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Other

    Ability to Read

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Ability to Speak English

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Ability to Understand Verbal Directions

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Ability to Report to Work Regularly

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Ability to Report to Work on Time

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Ability to Work Safely

    Constantly

    Frequently

    Occasionally

    Not Applicable

    Ability to Travel, car, air to hotel for work

    Constantly

    Frequently

    Occasionally

    Not Applicable

    This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

    This job description is subject to change but remains in effect until superseded or canceled in writing by the Director of Human Resources.

    Showboat Core Values

    Demonstrates Showboats core values in the performance of position responsibilities :

    1) Friendly Focused - we are committed to creating a fun environment that embraces families and children of all ages.

    2) Kindness Focused - we demonstrate kindness in everything we do, seeking to uplift and support all of those around us.

    3) Team Spirit - we foster a respectful workplace where team members work together to exceed our guest's expectations.

    4) Hearts that Serve - we are driven by a passion to bring joy and happiness to the guests that we serve.

    5) Take Ownership - we take full responsibility for our actions and the resulting outcomes, embracing personal accountability.

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