Financial Assistant, Acquisitions

SUMMARY

Under the supervision of a department head, this individual is responsible for specialized work monitoring and logging financial transactions. The individual can function with occasional monitoring of work progress and work quality by the immediate supervisor and performs related work as required.

REQUIREMENTS

Training and Experience

1. High School diploma or equivalent
2. 60 semester hours of successfully completed college coursework, including accounting or finance courses

OR

two years of paid work experience in libraries or finance/accounting.

Preferred Training and Experience

1. Experience working in procurement, accounts payable and/or accounts receivable in a governmental agency

Highly Desirable

1. Experience in accounts payable or finance working in a library system
2. Experience working with accounting software

Knowledge, Skills and Abilities

Considerable knowledge of:

1. Fiscal practices, accounting principles and mathematics

Good knowledge of current technology.

Ability to:

1. maintain files and other materials;
2. keep records and make reports;
3. make decisions using established library policies and practices;
4. relate and communicate effectively with other employees and vendors;
5. use resourcefulness, tact and courtesy in dealing with the public, staff and vendors.

Skills to:

1. focus with attention to detail;
2. pay bills and perform other accounting tasks in a governmental agency;
3. organize both paper and electronic materials for most efficient use.
4. Purchase goods and services for the Library system.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is of medium physical rigor which would require the ability to exert up to 50 pounds of force occasionally and 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Walking to different work areas on the same floor is also required.

Eye, hand, foot coordination to use a computer and office equipment, hearing and talking in order to communicate with coworkers and vendors, sitting in order to use a computer, near visual acuity in order to use a computer and examine incoming library materials.

ESSENTIAL FUNCTIONS

1. Receives new materials and ensures they are invoiced correctly in the library's database.
2. Prepares invoices for payment and codes invoices into the LOGOs system and sends invoices to the City of Shreveport for payment.
3. Creates new vendor accounts and ensures proper vendor paperwork is filed with the city of Shreveport; modifies vendor accounts; resolves issues with vendor accounts and billing/payment.
4. Records expenses against budget for library accounts and monitors budget and orders for consistent levels of spending throughout the year.
5. Works in cooperation with Acquisitions staff to receive credits from vendors for damaged materials.
6. Compiles statistics.
7. Files invoices and vendor information as needed in Acquisitions and Financial Services; serves as a backup for other Financial Assistants in the library system
8. Attends monthly staff meetings as well as regular work review meetings with supervisor; attends other meetings as necessary.
9. Serves as backup for Acquisitions bookroom staff to unpack boxes and cart materials for Cataloging.
10. Assists Acquisitions Librarian in checking in serials, filing serial claims, and resolving serial delivery issues.
11. Performs other duties as assigned.

PRESENT SCHEDULE [subject to change]:

Monday - Friday: 8:00 a.m. - 4:30 p.m. (with a ½ hour lunch)

APPLICATION DEADLINE

April 20, 2025

STARTING DATE

Two weeks after selection

SALARY

$19.50/hour benefits

A criminal background check and a drug screening are part of the pre-hire process. The State of Louisiana Revised Statute 15:587.1.1 requires fingerprinting by local law enforcement and background checks by the Louisiana Bureau of Criminal Identification and Information and these checks will be conducted on a yearly basis for positions which provide outreach to daycare centers. A mandatory full day orientation is part of the new hire process; these orientations are on Tuesdays from 8:30am to 5:00pm. We do not discriminate on the basis of race, ancestry, color, national origin, sex, religion, age, marital status, non-job related physical or mental disability, veterans' status, sexual orientation or gender identity. Our facilities are non-smoking. 04.14.25

Salary : $20