What are the responsibilities and job description for the Administrative Assistant position at Shular Companies?
Administrative Assistant - Corporate Office
Job Description
In a professional, positive and upbeat manner is responsible for Administrative duties. Works closely with the Director of Accounting and accounting personnel. Efficient and courteous operation of all desk duties and responsibilities, adhere to Shular Companies policy and procedures.
Skills
- Intermediate to advanced experience using excel, word & outlook experience using adobe acrobat
- Able to complete general office/clerical duties using fax, copiers and telephones.
- Must be self-motivated and disciplined.
- Must be able to prioritize and complete work assignments on a timely basis.
- Able to problem solve quickly.
- Excellent customer service skills.
- Excellent phone etiquette
Essential Functions
- Answer phone, transfer calls, take messages, fed ex
- Prepare and maintain files, reports, letters, memorandums and other relevant business documentation
- Ensure all reporting and servicing deadlines are met on a timely basis
- Use discretion when handling all tasks
- Protects operations by keeping information confidential
- Perform general clerical and administrative office duties, help with filing
- Provide warm and genuine service to our team members and guests, while delivering prompt communication and follow up.
- Demonstrate professional attitude and behavior at all times
- Analyzes office methods daily in order to improve workflow, simplify reporting procedures, or implement cost reductions
- Demonstrate essential overall knowledge of the organization
- Prepare replies to correspondence as required
- Adhere to the corporates security and emergency policies and procedures
- Any other duties as assigned
Competencies and Position Requirements
- Must tolerate a fast-paced, hectic environment.
- Must maintain strict confidentiality and judgment regarding privileged information.
- Advanced experience using excel, word & outlook experience using adobe acrobat
Supervisor Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copier, fax, scanners, file cabinets and calculators.
Physical Demands
This is largely a sedentary role, requiring use of typical office equipment.
Must be able to Sit/Stand for long periods of time.
Work is completed in an office environment.
Specific vision requirements include close vision.
The employee may frequently need to lift up to 25 lbs.
Employee is occasionally required to sit, climb, balance, kneel, or crawl.
Position Type and Expected Hours of work
This is a full time time position.
Days and hours are scheduled between Monday-Friday 8am-5pm.
Travel - No travel is expected for this position.
Required Education and experience - High School Diploma; Associates degree a plus but not required.
Preferred Education and Experience - Minimum of three years job-related experience, hospitality strongly preferred.
Other Duties
This job description is not designed to cover or contain all aspects of a comprehensive listing of activities, duties, or responsibilities that is required of the employee for this job. Duties, responsibilities, activities may change at any time with or without notice.
