What are the responsibilities and job description for the Office Admin - Executive Assistant position at ShyftLabs?
We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. The ideal candidate will have strong communication skills, a keen attention to detail, and the ability to handle multiple tasks in a fast-paced environment. This role will involve managing schedules, coordinating meetings, handling confidential information, and ensuring smooth day-to-day operations for our leadership team.
ShyftLabs is a leading data and AI company, helping enterprises unlock value through AI-driven products and solutions. We specialize in data platforms, machine learning models, and AI-powered automation, offering consulting, prototyping, solution delivery, and platform scaling. Our Fortune 500 clients rely on us to transform their data into actionable insights.
Job Responsibilities-
- Manage executives’ calendars, schedule meetings, and coordinate appointments efficiently.
- Organize and prepare materials for meetings, including agendas, presentations, and follow-ups.
- Act as the primary liaison between executives and internal/external stakeholders, ensuring smooth communication.
- Handle travel arrangements, including booking flights, accommodations, and itinerary planning.
- Oversee office management for a 20,000 sq. ft. facility, ensuring smooth day-to-day operations.
- Manage office supplies, vendor relationships, and facility maintenance to create a productive work environment.
- Coordinate office events, team meetings, and executive engagements.
- Assist with administrative tasks such as expense reports, document management, and data organization.
- Conduct research, compile reports, and track key initiatives, ensuring deadlines and follow-ups are met.
- Manage email correspondence, prioritize communications, and ensure prompt responses.
Basic & Preferred Qualifications
- 3 years of experience in an executive assistant or office manager role, preferably in a fast-paced environment.
- Experience managing office operations for a large facility.
- Familiarity with expense management tools and scheduling software.
- Experience handling travel planning and executive logistics at a high level.
- Ability to coordinate events, manage vendor relationships, and oversee office facilities.
- Prior experience supporting senior leadership in a corporate setting.
- Experience in a tech or startup environment is a plus.
We are proud to offer a competitive salary alongside a strong healthcare insurance and benefits package. We pride ourselves on the growth of our employees, offering extensive learning and development resources.
ShyftLabs is an equal-opportunity employer committed to creating a safe, diverse and inclusive environment. We encourage qualified applicants of all backgrounds including ethnicity, religion, disability status, gender identity, sexual orientation, family status, age, nationality, and education levels to apply. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.
