What are the responsibilities and job description for the Victim Witness Coordinator/Legal Assistant (10) position at Sibley County, MN?
Salary : $25.86 - $35.18 Hourly
Location : Gaylord, MN
Job Type : Full-Time
Job Number : 25-1354-1
Department : County Attorney
Opening Date : 02 / 04 / 2025
Closing Date : 2 / 20 / 2025 4 : 00 PM Central
Description
Under the direction of the County Attorney and the Assistant County Attorneys, the Victim Witness Coordinator / Legal Assistantis responsible for providing support, information, advocacy, and referrals for crime victims and witnesses, and explaining and assisting them through the legal process; assisting victims to obtain restitution; assisting victims and witnesses for their involvement and court appearances; serving as a liason between the victim / witnesses and attorneys, other agencies and / or parties; providing legal assistant and receptionist duties; preparing and distributing legal documents, managing case files, and interacting with members of the public, government agencies, and adverse parties; responsible for office information technologies; administering office operations and procedures; and participating in cross training and professional staff development.
Duties / Responsibilities
- Provides direct services to victims and witnesses. Helps fulfill prosecutorial requirements of M.S. Chapter 611A. Provides support, information, advocacy and referrals for crime victims and witnesses. Guides victims and witness through the court process and serves as an advocate. Notifies of charges, when hearings scheduled, addresses questions, explains victim's rights under the statutes, assesses needs of victims / witnesses regarding safety and makes referrals as needed, schedules interviews as requested by attorneys, prepares victims / witnesses for involvement in hearings. Assists victims with restitution claims and filing for assistance through the Crime Victims Reparation Board.
- Performs legal assistant and receptionist duties. Answers incoming calls and directs to appropriate person, or directs to appropriate voice mail, and sets up appointments. Records phone messages and distributes to appropriate person, as needed. Greets visitors and directs clients to appropriate staff. Assists public and answers general information. Faxes, photocopies, and prepares items for mailing through available technologies. Serves as resource for staff regarding office function
- Prepares various documents through available technologies. Performs substantive legal work. Utilizes computer systems, databases and / or case management software to initiate, update, and track files and prepare documents. Keeps cases organized by establishing and organizing files, monitoring calendar and meeting deadlines, documenting actions, inputting information into file databases and / or case management software, and confirming case status with attorneys. Prepares files, evidence, exhibits, disclosures, and witnesses as needed. Types various documents. Receives and files documents through available technologies.
- Administers office operations and procedures. Maintains court calendar and office calendars. Schedules, cancels and reschedules appointments. Tracks and advises attorneys, social workers, case managers, and law enforcement officers of approaching deadlines. Maintains databases and case management software. Handles outgoing mail and delivery to post office if needed.
- Interacts positively with internal and external customers. Communicates and interacts effectively with employees, supervisors, individual members of the public, government agencies, and adverse parties.
- Assists in the retention and archiving of all departmental records and files in accordance with department procedures, data practices and county retention schedules / requirements.
- Performs other duties of a comparable level or type, as required.
Participates in cross training. Assures adequate performance of those individual tasks that require completion within set time limits with minimal assistance from attorneys and other agency staff.
Minimum Requirements
Requires a minimum of 3 years of related experience in legal support function and advocacy activities.
High School Diploma with at least 1 year of college or the equivalent in experience and training, Preferred 2 year degree in a related field.
Requires a valid driver's license in the State of MN.
Requires a Notary License before or shortly after hire.
Additional Information
Essential knowledge and specialized subject knowledge required to perform the essential functions of the job :
Skilled in :
Exerting up to 25 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Nature of the work may involve exposure to disagreeable human interactions including upset and angry individuals, where there is a potential for physical violence. Potential for risks can be minimized through safety precautions, risk management procedures, county procedures and professional judgment.
Employees scheduled to work at least 30 hours / week participate in the following benefit programs :
Holidays (unless designated otherwise by collective bargaining agreement)
New Year's Day (January 1)
Martin Luther King Day (3rd Monday in January)
President's Day (3rd Monday in February)
Memorial Day (last Monday in May)
Juneteenth (June 19th)
Independence Day (July 4th)
Labor Day (1st Monday in September)
Veteran's Day (November 11)
Thanksgiving Day (4th Thursday in November)
Friday following Thanksgiving Day
Christmas Eve afternoon (only when December 24 falls on a Monday, Tuesday,
Wednesday or Thursday - offices close at 12 : 00 noon)
Christmas Day (December 25)
Paid Time Off
0 Years = 7.70 hours per pay period. Maximum 200 hours per year.
3 Years = 8 hours per pay period. Maximum of 208 hours per year.
5 Years = 8.62 hours per pay period. Maximum 224 hours per year.
8 Years = 8.93 hours per pay period. Maximum of 232 hours per year.
10 Years = 9.54 hours per pay period. Maximu of 248 hours per year
15 Years = 10.47 hours per pay period. Maximum of 272 hours per year.
20 Years = 10.77 hours per pay period. Maximum of 280 hours per year.
Probationary Period
Employees serve a twelve-month probationary period.
I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questions, in addition to the application. I certify that all the information provided on the application and supplemental questions is true, to the best of my knowledge.
Do you wish to claim veteran preference points?
Do you have a valid MN driver's license?
Which of the following best describes your level of education?
Please list the specific field of study you completed. If you answered none to the above questions, type N / A.
Do you have 3 or more years of related experience?
Which of the following best describes your years of experience as a legal assistant, paralegal, receptionist, clerical or similar setting?
Which of the following best describes your years of experience serving or assisting victims of crime?
Describe your experience serving or assisting victims of crime, if none answer N / A
Please indicate how much experience you have with Microsoft Office (Word, Excel, Powerpoint)
Please indicate the following software / programs that you are PROFICIENT in using. (select all that apply)
References are required, have you supplied at least 2 or more references on your application?
Required Question
Salary : $26 - $35