Administrative Assistant

Description

Siddons Martin Emergency Group Benefits

Employee-owned company!
Monday-Friday schedule

Company Sponsored Benefits:
Medical (PPO & HSA), Dental, Vision, STD
Company Paid Benefits:
Basic Life, Basic AD&D, Cancer, LTD, Teladoc (Full-time & Part-time)
401K with Employer Match (eligibility requirements)
Employee Stock Ownership Plan (eligibility requirements)
Paid Holidays & Paid Time Off (Full-Time Only)
Maternity/Paternity Leave (eligibility requirements)
Paid Training & Safety Equipment
Relocation Benefits
Verizon Wireless Company Discount (eligibility requirements)

Summary:

The purpose of an Administrative Assistant is to provide efficient operation of the office. That includes supporting managers and office employees through a variety of tasks relating to organization and communication.

Administrative Assistant Duties and Responsibilities

• Attends all morning meetings and documents minutes for OOS apparatus, updates on service repairs to be able to update customers through CRM.
• Immediately after the morning meeting, posts all journals flag times in Microsoft F&O.
• Updates the OOS, New Delivery, and call log in CRM daily. Note – All customers should be updated on all OOS apparatus before the end of every 3rd business day.
• Processes all incoming vendor invoices & verify invoices for accuracy, then attaches invoice to purchase order header. Report any errors or updates needed to the Manager immediately.
• Follows up on all purchase orders awaiting invoice.
• Greets and assists all incoming visitors professionally and in a timely manner.
• Receives all parts on the PO.
• Updates daily safety skills.
• Uploads all forms, diagrams, instructions, and/or parts invoices to the work order that were used for the repairs. This would include the check-in sheet, 132-inspection form, pump test, wiring diagrams, etc.
• Process credit card payments in “Pay Trace.”
• Answer all incoming phone calls and transfer them to the proper person.
• Opens, sorts, and distributes all incoming mail.
• Manage stock levels of office supplies and promotional products (Swag).
• Always maintains a neat and professional personal appearance.
• Able to operate a company vehicle for customer or parts pick-up/delivery.
• Performs other tasks that will vary by location.

Qualifications

Qualifications

• Must have strong organizational skills.
• Must have computer skills and familiarity with Microsoft Office, including Outlook, Excel, Word.
• Must have a valid driver’s license with a clean driving record.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

Education and/or Experience

High school diploma or GED

Training Programs and Regular Business Meetings:

With appropriate notification, the Admin Assistant agrees to attend and participate in all career specific seminars, training courses, industry related certification programs and internal company training and or meetings recommended or scheduled by the business owner/operator.