Program Manager, Sonoma

Description

AGENCY OVERVIEW

Since our founding in 1895 in Marin County as an orphanage – and through subsequent years as Sunny Hills Services – Side by Side has been at the forefront of best practices in child welfare, working with the most vulnerable youth in our community. Today, Side by Side operates in four counties – Marin, Alameda, Sonoma, and Napa – across the Bay Area, reaching nearly 2,000 children, young adults, and family members per year with much-needed services related to behavioral and mental health, early intervention in schools, LGBTQIA support, transitional housing for foster youth, and special education.

Side By Side places high value on individuals with a passion for helping underserved youth and families in a collaborative and inclusive work culture. We strive to work together to create a trauma-informed workplace where we walk the walk of diversity, equity, inclusion, and belonging principles.

COMPENSATION

This position is 40 hours per week with an annual salary of $80,000 to $108,300 depending on experience and bilingual (Spanish/English) language skills. This position is exempt.

BENEFITS INFORMATION

• 3 weeks of paid vacation for F/T employees increasing to 4 weeks of vacation after 2 years of service (for all non-school based employees).
• 2 weeks of sick leave for F/T employees with 2 additional sick days for direct service staff and 4 additional for school staff
• 10 paid holidays per year and 1 Self-Care Anniversary Day each year
• 100% employer-paid Medical for F/T employees including platinum level Kaiser Permanente insurance or Anthem options
• Dental and Vision Insurance
• Long Term Disability insurance up to $9,000 per month, plus $50,000 Life and AD&D insurance
• 403b Retirement Plan
• Professional development and other learning opportunities including unlimited access to over 1,000 behavioral health courses online. Side By Side is a Public Service Loan Forgiveness certified employer
• FREE Employee Assistance Program including up to 10 complimentary personal counseling sessions per problem, per year for staff and dependents
• Employee recognition program with $1,000 bonus awards
• Employee referral bonus of up to $1,000
• Pet Insurance

JOB SUMMARY

The Program Manager provides program leadership and is responsible for the quality and integrity of service delivery and client outcomes, financial accountability for program budget, hiring and supervision of program staff, contract oversight, and compliance with external and internal policies, practices and procedures.  

ESSENTIAL DUTIES / RESPONSIBILITIES / EXPECTATIONS

Program Leadership

• In collaboration with the Regional Director and Agency leadership, develop and implement concrete plans and initiatives to support the Agency’s strategic and regional goals.
• Develop and maintain relationships with key county staff who contract for services and/or refer clients, and with community leaders to build collaborative partnerships that support Agency programs and community goals.
• Represent the program and Agency to service groups and provider communities, and support Agency fundraising initiatives in the region.

Service Delivery and Client Outcomes

• Ensure that delivery of services for all care, treatment and services are consistent with the Agency’s policies, practices and procedures, are conducted with fidelity to relevant evidence-based practices, and in accordance with The Joint Commission accreditation standards. Ensure fidelity to multi-systemic wraparound principles, practices, and orientation. Provide leadership in setting service delivery standards, monitor performance and support staff in meeting standards to meet client needs, contractual requirements and budget goals.
• Collaborate with contract and community partners to ensure that client referrals and admissions/intake meet contract standards and program goals and resolve impediments to timely client access and services.
• Ensure that relevant outcomes data are collected and evaluated, including timely reporting for the Line of Sight meetings and process.
• Support on-going QA/QI process and pro-actively develop and monitor performance improvement initiatives.

Financial Management and Accountability

• In collaboration with the Regional Director, contribute to the development of the annual operating budget for the program, providing input on service levels and staffing requirements necessary to achieve operating and financial goals.
• Understand key drivers of financial performance for the program, and manage revenue generation, staffing and operating expenses to meet or exceed budget.
• Ensure that intake processes are thorough and ensure that client eligibility for funding is verified at intake and on an on-going basis, depending on funding source requirements.
• Ensure that billing documentation from staff is complete, accurate and timely.

Staff Management

• Hire qualified staff, manage, and if needed, terminate staff in line with Agency practices and procedures.
• Meet with direct reports in team meetings and individually on a regular basis, to provide Agency policy, practice, procedures and program updates, to review performance goals, service delivery standards and other performance metrics, provide and document regular coaching and mentoring, and conduct annual performance appraisals.
• Oversee onboarding and annual training plans for each direct report to strengthen staff competencies and meet regulatory and contractual requirements, in coordination with human resources and utilizing the Relias Learning Management System.
• Ensure that clinical staff is fully competent in documentation standards and use of TIER.
• Provide programmatic supervision of staff including trainees/interns, support with the review of notes and assessments (individual and group) to AMFT/ASW interns for all program staff who require hours for licensure. 

Administration, Contracts and Compliance

• Participate in Line of Sight, Clinical Managers, and Leadership Forum committees.
• With Executive Director, participate in contract negotiation and oversight, including monitoring referrals, performance milestones and timelines and other Agency deliverables to ensure compliance.
• Coordinate County, Medi-Cal and program-related audits and reporting including County quarterly reports, bi-annual surveys and annual Medi-Cal reports. Ensure corrective action follow up.
• Ensure program and staff adherence to all agency policies, practices and procedures, including those associated with service documentation, billing, payroll documentation, and expense reimbursements.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and expectations required of the position.

AGENCY-WIDE CORE COMPETENCIES

Ethical Conduct: Understands and adheres to the Agency’s Code of Conduct, demonstrates a high level of integrity in all internal and external activities and complies with the Employee Handbook and all other Agency policies, practices and procedures. Must maintain strict confidentiality related to client, staff, donor and other Agency information

Intercultural Competence: Has the desire and ability to support an inclusive environment with respect to all clients, staff and stakeholders, and to respect and adapt behavior to cultural differences and commonalities in values, expectations, beliefs and practices.

Leadership: Able to inspire, influence and motivate others, and has a strong sense of the Agency’s mission, vision and strategic goals. Accepts the responsibility of leadership and is willing to thoughtfully challenge the status quo and take measured risks. Takes initiative to develop new programs, funding and processes to ensure sustainability. Pro-actively contributes to staff well-being. Speaks clearly and persuasively in group settings.

Technology: Able to use technology to complete work assignments efficiently, including, as necessary, proficiency in the use of personal computers and mobile devices, email, the Internet and web-based programs. As required for the job, is skilled in use of Microsoft Office products (e.g. Outlook email and calendar, Word, Excel, PowerPoint) and other software tools.

Personal and Interpersonal Skills: Able to interact well with clients, co-workers and other stakeholders, and to maintain effective working relationships. Adaptable to changing circumstances and is sensitive to needs and reactions of others. Maintains composure in internal and external interactions and situations. Able to handle personal and work-related stress.

Organizational Management: Able to delegate, set goals, motivate and effectively manage staff performance to achieve Agency goals and outcomes. Effectively communicates and manages organizational change processes. Strong team leader, and able to develop project plans and communicate goals and objectives to team. Able to build commitment, problem-solve, overcome resistance and resolve conflict. Exhibits strong strategic, operational and decision-making skills.

POSITION SPECIFIC COMPETENCIES

Program and Clinical

• Excellent understanding of the treatment, staffing, documentation and regulatory requirements for Medi-Cal EPSDT services
• Knowledge and specific experience with therapeutic modalities suitable for youth and their families In depth knowledge and experience with trauma-informed care
• Broad general knowledge of the child welfare system and youth mental/behavioral health fields
• Knowledge of regulatory requirements for child welfare and mental/behavioral health providers
• Ability to view families, both biological and chosen, as resources and support systems for youth, and commitment to involve families in services

Requirements

QUALIFICATIONS

• CA LCSW, LMFT or Licensed Psychologist or AMFT/ACSW/APCC with 5 or more years’ experience practicing in the field with youth & families including foster care, juvenile justice & community mental health
• Bilingual Spanish preferred
• Currently qualified to supervise clinical staff, with at least 1 year experience as a program or clinical supervisor for comparable clinical services
• At least 2 years demonstrated success in managing clinical staff in a comparable program or services area
• Fingerprint clearance by CA DOJ and FBI, and any other mandated entity
• A valid California driver's license, personal automobile for use on the job, insurable by SBS’ insurance policy based on DMV record and personal vehicle insurance. 
• Please note that the COVID-19 vaccination is mandated for all Side by Side staff, except in the cases of approved medical or religious accommodations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting for extended periods of time.
• Walking, standing, twisting and bending for brief periods of time.
• Occasional reaching and/or grasping using hands and/or arms.
• Regular use of hands requiring dexterity in using the telephone, computer keyboard, mouse or calculator.
• Regularly required to talk and hear in person or by telephone.
• Visual ability to read documents and computer monitor.
• May be required to lift up to 10 pounds.
• May be required to ascend/descend stairs.
• Ability to drive

Side by Side provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  

Salary : $80,000 - $108,300