Receptionist

A Receptionist operates the firm’s cordless switchboard to relay incoming, outgoing, and interoffice calls, and manages the reception desk by performing the following Essential Duties and Responsibilities.

• Answers incoming calls, routes calls to the appropriate personnel and takes accurate messages.
• Receives visitors to the firm, obtains their names and the nature of their business, and directs them to the appropriate individuals within the firm.
• Reserves Visiting Attorney offices via @ Sidley.
• Logs incoming and outgoing envelopes and packages as received and notifies recipients immediately.
• Schedules conference rooms using EMS and maintains log of schedule.
• Tracks monthly conference room and visiting office usage.
• Informs Building Security of expected visitors and maintenance issues (lights, etc.)
• Provides taxi vouchers as requested and maintains taxi voucher records.
• Validates visitors' parking tickets and maintains parking validation records.
• Provides property removal passes as approved by the Facilities Manager.
• Maintains standard desk operating procedures and the professional appearance of the reception area.
• Maintains a safe and unobstructed work area, including a neat and well-organized desk.
• Demonstrates safe work practices.
• Assists other office services personnel as requested by the Facilities Manager, and performs other work related duties as assigned or as judgment or necessity dictates.

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Preferred:

• Previous experience in a law firm.

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities