What are the responsibilities and job description for the Warehouse Administrator position at Siete Family Foods?

Quick! What's the best organizational strategy for keeping things tidy?

A. Color-coded planner / calendar

B. Weekly clean-up dance parties

C. A desk organizer shaped like a taco

D. Two words : Label. Maker.

If you're thinking, "More is more! All of the above!," you may just be our ideal Warehouse Administrator candidate. Along with your top-tier organizational abilities, you're a top-tier human being, too! Whether noting how your co-worker takes their coffee or remembering the mail carrier's birthday, you pay attention to detail. (Then, you surprise them with cafecito during a busy week or a little gift to celebrate another year around the sun!) You also pride yourself on being readily-resourceful, system-savvy, and on top of things-from answering phone calls and keeping up with your email inbox to managing inventory and communicating effectively with outside partners. You've got serious admin-game.

Sound like you? We're looking for a Warehouse Administrator to join our team, and we'd love to hear from you!

About you :

Like the world's most social butterfly, you fit seamlessly into any group, setting, or meeting. You're a people person through and through.
Random acts of kindness are your thing! You're always looking to make people smile, and everyone feels great when you're around. If you could, you'd wrap everyone in a big hug before sending them on their way!
Your perfectly punctual email correspondence skills are the window to your soul-informative, delightful, and timely.
When people describe your communication style they use words like, "clear" and "effective" (some might also use words like, "witty" and "kind" and "super cool person," but hey, we're not here to put words in their mouth!).
You operate with a "Juntos es Mejor" mentality-all day, every day. This is why you're known for bringing people together. You've got a gift!
Like Marie Kondo or Danny Tanner from Full House, you thrive when things are tidy. At work, you pride yourself on an organized desk, drawers, and supply closets, too.
Being responsible and balanced is your aim, and because of this, people trust you to get things done. You're always 7 (Siete!) steps ahead! ("Proactive" is your middle name!)

What you will do :

Review the appointment calendar daily to confirm accuracy, make necessary updates, and assign appointments to appropriate warehouse loading bays.

Warmly check in drivers while updating the appointment calendar, and communicating as the liaison between the warehouse and logistics teams.

Build strong relationships with and maintain good communication with Logistics partners.

Communicate cross-functionally to understand inventory availability and coordinate the movement of inventory.

Run and confirm inventory allocations daily, managing inventory communications between HQ & DC staff, while assisting the warehouse team with inventory allocations in the WMS.

Ensure paperwork is correct, matches the Warehouse Management System (WMS) and maintain organized records of shipping and receiving documents.

Update the WMS daily to reflect all warehouse activities.

Assist Warehouse Manager and Inventory team with quarterly inventory reports and assignments.

Assist in the ordering, receiving, stocking, and distribution of office, warehouse, wholesale & fulfillment supplies and maintain a great relationship with vendors.

Schedule meetings and training events and invite attendees.

Manage the organization of the office areas.

Coordinate team lunches including setup and break down.

Provide additional support as needed.

Your experience :

2 years previous experience with Administrative duties in a fast paced environment required

Previous experience within a Warehouse environment strongly preferred

Experience with Google Sheets preferred

Bilingual in English and Spanish is preferred

Experience with a WMS or ERP preferred

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