Executive Administrator

Job Description

Job Description

12 years of experience performing acquisition management activities related to contracting, legal, policy, and regulatory development, review, and compliance in the government (military and / or civil servant), federally funded research and development center, or profit / non-profit government support / development Contractor arena, of which six years shall include duties / assignments specifically in support of the Department of Defense

Responsibilities include :

• The Contractor shall assist the Government in the execution of routine business operations. The Contractor shall provide executive level administrative support, office management, personnel management, human resources management, and configuration and data management. This includes but is not limited to conducting research, preparing statistical reports, handling information requests, coordinating personnel and appraisal records, mail distribution, office support services, managing executive schedules, planning government travel from initial booking to reimbursement voucher completion (i.e., Defense Travel System), coordinating staff activities, arranging meetings, events, and conventions, and performing other clerical functions.
• The Contractor shall assist and advise the Government in analyzing, interpreting, monitoring, disseminating, and resolving all tasks to include but not limited to internal and external organization inquiries, requests, and Task Management Tool (TMT) tasks to ensure deadlines are met. Tasks can include but are not limited to reviewing and coordinating performance reports, ensuring documents are in compliance with Space Systems Command, Space Force, Air Force, and DoD policy, laws, and regulations, facilitating interfaces with critical internal and external acquisition organizations, ensuring completeness and quality of acquisition and requirements-related documents, and monitoring front office tasks.

The Contractor shall develop, document, modify, transition, and maintain standard functional databases to support organizations in meeting mission requirements as needed. Where necessary, the Contractor shall plan to transition, and upon approval of the plan, execute the transition of existing program / functional discipline-unique software and databases into standard and / or updated databases and software. Database access shall be at the Government's discretion.

The Contractor shall attend and support administration (scheduling, security controls, and / or execution) of meetings and reviews. The Contractor shall identify / distribute the purpose and objective as defined by the meeting principal to key members in advance using Microsoft Calendar for routine meetings. The Contractor shall capture action items, record minutes, and disseminate to all invitees in a timely manner. Minutes shall include but are not limited to purpose and objective; names / organization of principal, key members, and other attendees; names of all individuals invited compared to those who attended; if a key member is unable to attend provide reason for absence; summarize meeting effectiveness in relation to mission objective; and summarize events / decisions.

Required Skills :

DESIRED EDUCATION, SKILLS & QUALIFICATIONS :

EDUCATION / CERTIFICATION : Bachelor's Degree or higher is preferred

Security Clearance : U.S. Citizen, Secret

In compliance with California's Equal Pay for Equal Work Act, the salary range for this role is 90,000 to $120,000; however, Sigmatech considers several factors when extending an offer, including but not limited to, experience, education / training, key skills, location and often contractual requirements.

EEO employer, including veterans and individuals with disabilities.

THIS POSITION IS CONTIGENT UPON CONTRACT AWARD

Salary : $90,000 - $120,000