What are the responsibilities and job description for the Executive Assistant to the CEO position at Signal Group?
Executive Assistant to the CEO
Signal Group, a top modern public affairs agency located in D.C, is seeking a highly organized, proactive and detail-oriented Executive Assistant to join our team. This role will provide high level administrative support, ensuring the day-to-day workings of the CEO run smoothly and efficiently. The Executive Assistant will collaborate with many teams across Signal, such as the Executive team, finance and operations.
What You'll Do:
- Manage and prioritize CEO’s calendar, scheduling and coordinating logistics for meetings, travel and events to optimize time and efficiency
- Anticipate CEO’s needs and proactively adjust schedule based on competing priorities
- Prepare and submit detailed, accurate expense reports for the CEO and other Executive members, ensuring compliance with company policies and budgets
- Liaise with the finance team to resolve any discrepancies or issues related to expense reporting
- Route all contracts and approvals to CEO for signature
- Support the CEO with various projects and special initiatives, tracking progress, key milestones and deadlines
- Monitor incoming communications, prioritizing and responding on behalf of the CEO when necessary
- Draft, review and edit correspondence, presentations and other materials on behalf of the CEO
- Research, synthesize and prepare briefing materials for the CEO
- Assist in planning and coordinating internal and external events, including conferences, client meetings, and company all staff meetings
- Proactively plan and coordinate key milestones 3-6 months in advance to facilitate thoughtful, personalized gifting for business relationships — with a focus on special occasions, holidays, and achievements — in partnership with CEO and other Executive members
The Model Candidate:
- Maintain absolute discretion with sensitive information and always maintain confidentiality
- Excellent organizational skills and the ability to manage multiple competing priorities
- Strong verbal and written communication skills with high level of attention to detail
- Proactive in the work and not waiting for direction, but rather seeking solutions before being asked or prompted
- Responsible and builds trust amongst staff members and with diverse stakeholders
- Brings a positive, “can-do” attitude and excited to be a part of the company culture, finding ways to improve it
Qualifications:
- 3-5 years of executive assistant or administrative assistant experience, preferably in public affairs, government relations or consulting firms
- Exceptional verbal and written communication skills, with a knack for diplomacy and discretion
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams)
- Experience in expense management platforms
- Experience with travel booking and utilizing rewards programs
- Comfortable managing up to executives and communicating across various levels
- Familiarity with Washington, D.C.’s political and business landscape
About Signal:
Signal Group is a leader in modern public affairs. We deliver strategies and solutions driven by strategic advocacy, communications, and digital programs. Advising clients across the globe, including industry-leading companies, CEOs, governments, and non-profits, Signal offers tailored strategies for solving high-stakes challenges. We are a unique collection of top practitioners from our fields focused on delivering transformative outcomes for our client partners. We believe in supporting the growth of our team in a collaborative environment with opportunities for advancement.
This position is based in the Washington, D.C. area.
We believe in supporting our team and offer a generous salary and benefits package. The salary range for this role is $55,000 to $70,000.
Benefits and perks include:
- Medical and Dental coverage with 100% of costs covered by Signal and membership to OneMedical
- Time off including generous vacation, holidays, sick time, and winter holiday closure
- Paid parental leave and bereavement leave
- 401(k) with a 3% safe-harbor contribution from Signal
- Annual bonus opportunity and incentives for business generation
- Cell phone stipend
- Public transportation benefits
- Free lunch Thursday (FLT), birthday donations to a charity of your choice, and more.
Signal Group is an equal-opportunity employer and is strongly committed to diversity and inclusion. Signal does not discriminate in hiring, or in any other respect, on the basis of race, color, sex, age, religion, national origin, sexual orientation, gender identity or expression, genetic information, personal appearance, political affiliation, marital status, family responsibilities, matriculation, disability, status as a veteran, or any other legally protected characteristic.
