Human Resources Assistant - Entry Level Recruiter

Overview

The Entry-Level, HR Assistant provides administrative support to the Human Resources Department. An excellent candidate for this position will be heavily involved in the recruitment process, i.e. recruiting, hiring, and training new employees and employee record maintenance. Typical tasks, therefore will be associated with the Signet Health Recruitment/New Hire process:

• Participating in recruitment efforts
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Collecting/processing pre-employment information
• Perform online licensure and electronic background related searches
• Ensuring background and reference checks are completed
• Preparing new employee files
• Overseeing the completion of compensation and benefit documentation
• Assisting with the Orientation process (setting up a designated log-in, workstation, email address, etc.)
• Conducting benefit enrollment process
• Administering new employment assessments
• Serving as a point person for all new employee questions

Additional Record Maintenance tasks to include:

• Maintains HR records such as active and terminated files; health, training, benefit files and position descriptions for day-to-day, reporting and auditing purposes
• Updating and maintaining employee benefits, employment status, and similar records
• Maintaining records related to grievances, performance reviews, and disciplinary actions
• Performing file audits to ensure that all required employee documentation is collected and maintained
• Completing termination paperwork and assisting with exist interviews

Daily job duties and responsibilities of the HR Assistant include:

• Answering employee questions
• Providing customer service to both client (WMC) and organization corporate employees
• Serving as a point of contact with benefit vendors/administrators
• Ability to confidently communicate and lead within a group setting
• Protects, understands and utilizes confidentiality

Basic Schedule is 8:00 AM - 4:30 PM, Monday – Friday 

Requirements/Qualifications

Requirements:

• Associates Degree required. Bachelor’s Degree in Human Service or related degree required
• 1 years of experience using an Applicant Tracking System is preferred
• Proficiency with  iCIMS APS Software a preferred.
• Experience working within a healthcare setting preferred. Behavioral Health a plus.
• Ability to multi-task and accurately report to multiple entities.
• Strong organizational skills and Microsoft Windows computer proficiency is a MUST.

Hospital/Program Description

The Westchester Medical Center Health Network (WMCHealth) is a 1,700-bed healthcare system headquartered in Valhalla, New York, with 10 hospitals on eight campuses spanning 6,200 square miles of the Hudson Valley. WMCHealth employs more than 12,000 people and has nearly 3,000 attending physicians. From Level 1, Level 2 and Pediatric Trauma Centers, the region’s only acute care children’s hospital, an academic medical center, several community hospitals, dozens of specialized institutes and centers, skilled nursing, assisted living facilities, homecare services and one of the largest mental health systems in New York State, today WMCHealth is the pre-eminent provider of integrated healthcare in the Hudson Valley.

The Behavioral Health Center, located on WMC's Valhalla campus, has been a leading provider of psychiatric services since 1929, offering a full spectrum of inpatient, outpatient, community and emergency care for adults, children, and adolescents.