Executive Administrative Assistant

Silhouette is the largest independent eyewear manufacturer in the world. We are the market leader in rimless eyewear, designing high-quality products that complement each customer’s own sense of style. Outstanding quality combined with unique aesthetics give our brand its allure, giving every glasses-wearer the ability to build the perfect frame. Our eyewear is hand crafted in Linz, Austria under uncompromising quality and sustainability guidelines. We are proud to be an Austrian family business with a strong international focus and global approach. We pride ourselves on having “simply the best eyewear in the world”.

Why Silhouette?

Silhouette is a family-owned business focused on respectful and open-minded relationships with employees, customers, suppliers, and consumers. This position is based at our Green Island, NY location, with opportunity for a hybrid schedule after 6 months. There will be some occasions where working out of our NYC gallery may be required. We take pride in creating a positive, inclusive, collaborative, and rewarding work environment for all employees. It is our responsibility to recognize and encourage valiant efforts towards innovation in day-to-day business practices.

Silhouette’s business model and position in the fashion industry is unique to Upstate NY, as we are the only luxury brand in the area.

We are looking for an Executive Administrative Assistant to join our team.

Summary: The Executive Administrative Assistant manages the day-to-day calendar of activities and appointments of the President, and provides support as requested to the VP of Sales and Senior Leaders. Including but not limited to screening and returning phone calls, scheduling meetings, coordinating travel plans, process expenses, generate correspondence and maintain filing system. Interacts with US and/or international managers, leaders and assistants on a daily basis, maintaining strict confidentiality and discretion.

• Possess excellent interpersonal skills and the ability to create and maintain professional relationships within all levels of the organization.
• Maintain strict confidentiality, demonstrating leadership, credibility and trust across all levels of the organization.
• Have a genuine interest in growing professionally both inside and outside their time at the organization .
• Have the confidence and courage to offer solutions outside the norm.
• Have excellent verbal and written communication skills and be comfortable presenting in front of groups.
• Possess a strong, persistent intellectual curiosity.
• Be extremely flexible and able to work under pressure amid ever changing priorities and deadlines.
• Be intuitive and able to anticipate needs.
• Assist with special projects, design and produce complex documents, reports and presentations, collect and prepare information for internal and external meetings.
• Partner with Senior leadership team on Company initiatives and rollouts.
• Continuously improve data integrity and accuracy of reporting.
• Attends all Senior Leadership calls and provides re-cap and follow up on topics,
• Review President’s inbox and prioritize responses and action items
• Prepare and create PowerPoint presentations for internal and external audiences.
• Provide sophisticated calendar management for the President across multiple time zones and keep him/her informed of upcoming commitments, priorities and potential conflicts.
• Coordinate meetings and participate in planning National Sales Meetings, Company Events and In-house meetings involving international executives.
• Make travel arrangements for International Visitors.
• Maintain weekly Manager schedule
• Manage the Presidents travel and expense reporting.
• Map out travel and schedule appointments at ECP accounts on behalf of the President
• Independent projects and research as assigned by the President

Requirements

• Bachelor’s degree in Management, Business or related major. Will consider equivalent, directly related experience in lieu of a degree.
• 3 Previous experience supporting Executives preferred.
• Advanced analytical skills and computer proficiency with MS Office including PowerPoint.
• Available for international and domestic travel as requested.
• Must have valid Driver’s License
• German language proficiency is a plus.

Physical Demands:

Will be required to sit for extended periods of time. Must be able to lift and carry at least 25 pounds, push, pull, sit, stand, bend and twist as necessary.

Silhouette employees enjoy a robust benefits package including Health, Dental, Vision insurance, 401K with generous company match, pleasant working environment, FREE and discounted eyewear, and a FREE lunch on-site.

Silhouette Optical is an Equal Opportunity Employer.