Purchasing Manager

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Join the Discovery family, where quality and service are at the heart of everything we do!

This role will be located at one of Discovery Land Company’s locations: Silo Ridge Field Club, set outside of Amenia, New York.

Silo Ridge Field Club is seeking a full time, year-round Purchasing Manager.

This position will be responsible for overseeing the procurement process to ensure the efficient acquisition of goods and services necessary for our operations. You will work closely with vendors, suppliers, and internal departments to negotiate contracts, monitor inventory levels, and optimize purchasing strategies to support the resort's objectives. In this role, you will be part of creating the Discovery Land Company experience for our members and fellow employees.

Key Responsibilities

General Procurement and Purchasing

• Develop and implement procurement strategies aligned with Silo Ridge’s goals and budgetary constraints.
• Establish and maintain relationships with vendors and suppliers, negotiating contracts and terms to ensure favorable pricing and timely delivery.
• Monitor inventory levels and usage patterns, identifying opportunities for cost savings and efficiency improvements.
• Manage the purchasing budget, tracking expenses and providing regular reports to management on spending and cost-saving initiatives.
• Ensure procurement activities adhere to legal and regulatory requirements, including vendor selection processes and contract management.
• Collaborate with relevant departments to ensure purchased goods and services meet quality standards and specifications.
• Supervise and mentor purchasing staff, providing guidance and support to ensure departmental objectives are met.
• Continuously evaluate and streamline purchasing processes to enhance efficiency and effectiveness.
• Identify and mitigate potential risks related to procurement activities, such as supply chain disruptions or vendor issues.
• Maintain clear and open communication channels with internal stakeholders and external partners to facilitate effective procurement operations.
• Update all new sku’s received on market lists and inventory sheets.
• Ensure that the front-of-house team is using the IDT system (Internal Transfers system) daily and maintain daily transfers to all food outlets (Ridge House, Barn, Comfort Stations, and Bakery).
• Coordinate with department heads daily to be attentive to any significant deliveries.
• Maintain par stocks on food, beverage and dry goods as agreed upon by culinary and service leaders (regularly meet with Chef, Beverage, and then order to maintain pars).
• Work with vendors and distributors to take advantage of any buying incentives and/or promotional items (particularly in the Food & Beverage area) and ensure that they are routed to the appropriate departments.
• Receive shipments and sign all necessary paperwork upon receipt.
• Verify packages according to order and invoices (quantity, quality, price, weight).
• Ensure all food, beverage and dry goods storage is organized, labeled and the storage is neat, clean and organized, as well.
• Contact the supplier or shipper promptly if an error is recognized.
• Assume responsibility for returning unsatisfactory shipments or receiving replacements.
• Label deliveries and orchestrate delivery to their designated place.
• Ensure all cleaning schedules, temperature records, opening/closing checklists are completed and recorded daily for the purchasing/receiving area.
• Create and implement new ideas to streamline purchasing/receiving operations .
• Monitor inventory levels through regular inventory checks.
• Maintain all equipment and be sure it is properly handled.
• Find alternatives for competitive pricing where applicable.
• Brainstorm ideas for streamlining all aspects of the operation with other department heads for maximum efficiency.
• Protect the assets of the club within the receiving area.
• Maintain accurate inventory of all items and track all waste, shrinkage and transfers.
• Other duties as assigned.
  
  

Qualifications

• Bachelor’s degree in business administration, Supply Chain Management, or a related field (Master's degree preferred).
• Minimum 8 years work experience in related field, preferably in hospitality or resort industry, and/or commercial construction industry.
• Certification in procurement or supply chain management (e.g., CPSM, CSCP) is a plus.
• Experience working in an environment with rapidly shifting priorities, demands and timelines.
• Strong negotiation skills with a track record of achieving favorable terms and pricing.
• Excellent analytical abilities, with the capability to interpret data and make informed decisions.
• Knowledge of procurement software and systems, with experience in implementing and utilizing such tools
• Competency with Microsoft Office Suite: Excel, Word, Project and, Visio.
• Experience working both independently and in a team-oriented, collaborative environment.
• Construction Related Qualifications:
• Ability to listen and respond to specific requests as directed by stakeholders
• Must be familiar with phases of construction, specifically residential.
• Must be familiar with CSI cost-code divisions.
• Ability to read and interpret construction documents.
• Experience using Procore preferred.
  

Additional Requirements

• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands.
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.
• Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds.
  
  

Benefits

• $80,000.00 annual salary paid bi-weekly, depending on experience
• Medical, Dental, and Vision Benefits
• 401k Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, Referral Incentives, and Recognition Programs
• Holiday Pay
• Professional development and upward mobility opportunities
• Work-Family Culture
  
  

About Us

Silo Ridge Field Club is a private, gated community situated on 850 acres in New York’s scenic Hudson Valley. Near the towns of Millbrook and Amenia and just two hours outside of Manhattan, this exclusive community is comprised of 300 residences; a world-class 18-hole Tom Fazio-designed golf course; an equestrian center and activity barn; a state-of-the-art fitness center and field house for sports; wellness, and recreational facilities; and Discovery’s renowned Outdoor Pursuits program. Silo Ridge promises near-limitless possibilities for unforgettable family recreation. At Silo Ridge, our employees use their personal talent, passion, and resources to meaningfully integrate with diverse cultures and communities. All while providing the highest level of member and guest services and contributing to the creation of unforgettable experiences. For more information about our club, please visit: https://siloridge.com/

Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: http://www.discoverylandco.com.