Executive Assistant - Santa Barbara (On-Site)

Department: Administration Executive

Location: Santa Barbara

Compensation: $80,000 - $100,000 / year

Description

Elevate Leadership. Drive Strategy. Build Influence.Silver Air Private Jets is seeking a highly capable and strategic Executive Assistant to serve as a critical right hand to the CEO. This role is designed for a digitally fluent, business-minded professional who excels in high-stakes executive coordination, stakeholder engagement, and brand amplification.

As a pivotal member of our leadership support team, you will go far beyond traditional administrative duties—you will be instrumental in optimizing executive workflow, strengthening industry relationships, coordinating high-impact events, and managing the CEO's professional presence in the aviation industry.

This position is perfect for a proactive, tech-savvy professional who can confidently represent the CEO, engage with executives, high-net-worth clients, and industry leaders, and execute key business initiatives with efficiency and discretion.


Key Responsibilities

Executive & Strategic Support

• Serve as a trusted advisor and operational partner to the CEO, ensuring seamless day-to-day business execution.


• Manage a fast-paced executive calendar, coordinating high-level meetings, internal strategy sessions, and external engagements with stakeholders.


• Work directly with the CEO, President, and Chief People Officer to schedule and execute leadership initiatives and strategic planning.


• Conduct market research, industry analysis, and executive briefings to provide insights that inform decision-making.


• Handle high-priority communications, ensuring professional and timely responses to partners, clients, and executives.

Marketing, Brand Management & Business Development Support

• Oversee and manage the CEO's LinkedIn presence, developing content that enhances thought leadership and brand visibility.


• Assist in the execution of marketing initiatives that position Silver Air and the CEO as industry leaders in private aviation.


• Take a lead role in the CEO's podcast syndication, identifying and securing high-profile guests, coordinating production logistics, and managing vendor partnerships in Los Angeles.


• Proactively reach out to prospects, industry leaders, and clients to secure networking opportunities and media engagements.

Event Coordination & Client Engagement

• Plan and execute domestic industry events and client engagement experiences that strengthen Silver Air's retail charter presence in Part 135 operations.


• Manage exclusive networking and hospitality experiences for high-net-worth clients and executives.


• Organize CEO travel, itinerary management, and logistics for business development trips and events.

Office Management & Operational Support

• Oversee office operations, ensuring a well-organized and professional workspace.


• Manage office budgets, vendor relationships, and operational logistics.


• Coordinate internal meetings, leadership retreats, and cross-functional initiatives that enhance team efficiency.

Skills, Knowledge and Expertise

Skills/Knowledge/Behaviors:

• Excellent communication and interpersonal skills


• Strong organizational and multitasking abilities


• Demonstrate problem-analysis and problem-solving skills


• Ability to work independently and take initiative


• Show great precision and accuracy when dealing with details


• Impeccable time management skills

Education/Experience:

• Bachelor's degree in Business Administration, Communication, or a related field


• A blend of 5 years of experience as a Personal Assistant, Office Manager, and Executive Assistant experience

Functional & Technical Competencies:

• Proficiency in Microsoft Office, including Word and Outlook


• Tech-savvy and confident to streamline tasks and improve productivity


• Knowledge of travel and expense management platforms preferred

Benefits

We care deeply about making Silver Air an incredible place to work and we invest a significant amount of time and energy into creating and maintaining a company culture that provides our team with a generous level of support whilst inspiring them to do their best work.

The specific benefits/perks we offer are continually evolving, but currently include:

• Fully paid for Health Insurance coverage for you and your family


• Generous personal development and employee assistance programs


• Top of the line equipment (Apple, Microsoft, Dell, Lenovo, etc.)


• Flexible leadership team


• Cell phone allowance


• Pet insurance


• Travel insurance


• Competitive salary


• Unlimited PTO