Bookkeeper/Office Manager

We are rapidly growing property management and maintenance company looking to add a long term bookkeeper/office manager to our team. This position would oversee all financial and administrative aspects of the business to ensure smooth operations, financial accuracy, and compliance with accounting regulations.

Accounting & Financial Management

• Full-cycle bookkeeping, including accounts payable (AP) and accounts receivable (AR) processing bank reconciliations.
• Manage general ledger entries and ensure proper categorization of income and expenses.
• Prepare monthly, quarterly, and annual financial reports for management review.
• Weekly submission of one payroll spreadsheet to Paychex.
• Manage tenant rent payments, security deposits, and late fees for property management operations. Verify rent amounts for accuracy and ensure correct posting in property management software (Appfolio).
• Track job costs, invoices, and expenses related to construction projects.
• Reconcile credit card and bank statements and maintain organized financial records.
• Manage general ledger entries and ensure proper categorization of income and expenses.
• Reconcile credit card and bank statements and maintain organized financial records.
• Track commissions and billing for property management and construction projects.
• Oversee delinquency management, including sending notices and coordinating collections.

Property & HOA Administrative Support

• Manage vendor contracts, ensuring compliance, renewals, and cost efficiency.
• Handle utility transfers and set up autopayments for properties.
• Process tenant move-outs, including security deposit reconciliations and final statements.
• Prepare HOA sales documentation, including resale certificates and condo questionnaires.

Office Administration & Compliance

• Maintain corporate financial records, vendor agreements, and lease documentation.
• Ensure compliance with local, state, and federal regulations, including tax filings and business licensing.
• Assist with budgeting, forecasting, and financial planning.
• Post office box pick ups and bank deposits.

Qualifications & Skills

• 3 years of bookkeeping/accounting experience, preferably in property management or construction.
• Strong knowledge of GAAP and Trust accounting principles.
• Certified Bookkeeper and/or Quickbooks ProAdvisor are strongly encouraged designations.
• Experience with Quickbooks is required. Experience with Appfolio is a plus.
• Experience with job costing and construction accounting is a plus.
• Ability to multitask and prioritize in a fast-paced environment.
• Detail-oriented with excellent organizational and problem-solving skills.
• Strong communication skills and ability to work independently.
• Excellent organizational skills with a keen attention to detail.
• Strong analytical skills to interpret financial data effectively.
• Ability to communicate clearly and effectively with team members at all levels of the organization.

Perks & Benefits

• Hybrid role
• Competitive salary based on experience
• Paid time off (PTO) and holidays
• Opportunities for professional development

Job Types: Full-time, Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Paid sick time
• Paid time off
• Paid training
• Work from home

Schedule:

• Monday to Friday

Experience:

• Bookkeeping: 3 years (Preferred)

Ability to Commute:

• Uxbridge, MA 01569 (Required)

Ability to Relocate:

• Uxbridge, MA 01569: Relocate before starting work (Required)

Work Location: Hybrid remote in Uxbridge, MA 01569

Salary : $25 - $30