HR Coordinator

Coordinate human resource activities for the facility and aid the Human Resource Manager and HR Dept in programs to support employees. 

– This is a Salary Non-Exempt Position 

Support HR Manager in carrying out HR programs and perform diversified clerical and administrative activities. Assists in learning and training programs, including new hire orientation. Inputs new hire and termination data into the system.  Maintains all hourly personnel and confidential files. Tracks daily attendance of hourly employees. Makes files on all newly hired team members. Records changes on all employee status as necessary; e.g., change of address, departmental transfers, rate increases, terminations, etc. Processes and records information, such as personal data, compensation, benefits, tax data; attendance.  Files paperwork and uploads all documents associated with Federal programs and mandates. Serves as a point of contact for employees.       

Employee Support. Establishes effective working relationships with employees and leadership in the facility. Continually working in an environment of the highest confidentiality, honesty and integrity. Maintains the support and guidance of the HR department as a HR representative. Examines employee files to answer inquiries and provides information to authorized people. Maintains and distributes current employee information, policy and procedure manuals, and other communication. Conducts short orientation to explain benefits.

Processes information in HRIS Systems.  Verifies time information from managers and supervisors weekly to ensure proper processing of pay. Maintains employee information in HRIS Systems.  Follow up with managers to ensure proper accuracy of attendance records are being kept . Performs data entry in HRIS Systems.

Assists in general HR responsibilities for the facility, staffing, and support. Helps to maintain appropriate levels of staffing and assist in other employment activities, including providing necessary support for the job bid process, process employment applications, requisition management, hiring and transfer process, interviewing, and directing the new hire process when needed.

Participates as a member of the Team. Participates in the ongoing development, communication and implementation of team concepts, programs and policies; coordinates work to ensure best practices with all team members. Attends appropriate team meetings. As a member of the Team, fosters strong cohesiveness regarding all major issues; e.g., direction, annual plan, budget, policy changes, etc. Accepts responsibility to quickly identify any areas that lack cohesiveness, bringing them to the attention of the team leader and working with the team in a supportive manner to resolve issues and actively look for ways, and reinforce actions needed, to achieve synergy possible within the larger organization.

Simmons Operating systems principles and objectives: Is familiar with Simmons’ established operating systems (e.g., quality, security, office environment, company policies, LEAN); understands the responsibility to maintain familiarity with the systems and this position’s role in support of these systems - including a consideration of the impact of individual actions on the systems and the responsibility to communicate concerns and improvement ideas.

Performs other duties as necessary in support of business objectives: This position description is intended to guide the activities of the person in this position and is not intended to limit the thinking and creativity of the person as to the work of this function nor is it intended that this describe all the work that may be required of the person in this position.

Physical Activities: Enters and locates information on a computer. Visually verifies information, often in small print.  Communicates with Customers, Vendors, or Employees via telephone, in person, and/or electronic mail. May present information to small or large groups. Must be able to work in various temperatures. Move about in a manufacturing environment and surrounding property.

Personal Protective Equipment (PPE): As required by the visiting facility.

Travel: Travels domestically to and from multiple facilities or work-sites.

Technical Experience: 1 year experience in human resources, thorough understanding of Human Resources policies and laws. Proficient use of Microsoft Suite

Industry Experience: Preference for food processing organization.

Minimum Education: High School Diploma or equivalent

Preferred Education: Bachelor’s Degree in HR Development, Organization Development, Human Resources, Organizational Behavior, IO Psychology or related degrees, SPHR Certification.