What are the responsibilities and job description for the Assistant Vice President, University Real Estate Development and Facilities Management position at Simmons University?

ABOUT SIMMONS

Located in Boston's historic Fenway area, Simmons University has a strong tradition of empowering women and challenging traditional gender roles. Simmons was founded for equality 125 years ago as one of the first higher education institutions dedicated to helping women become leaders. Today, our university continues to grow and evolve and now offers Boston's only women's undergraduate program and graduate programs open to all.

You're joining our community at an especially exciting time as we continue to innovate for the future. Simmons recently launched a six-school academic structure that leverages our expert faculty and longstanding expertise in professions that make our communities stronger. In addition, we continue to highlight our high-value education proposition that is delivering greater ROI to students and putting them on the fast track to career growth and success. You'll find that people who work here truly believe in our mission of preparing students to become social justice-oriented leaders who excel in their professions and their communities. This commitment and pride make for a dynamic workplace.

As a university that values diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

JOB SUMMARY

Reporting to the Vice President, University Real Estate Development and Facilities Management, the Assistant Vice President plays a key role in the execution and oversight of the strategic management of the University physical plant, drives significant revenue production from auxiliary services (leases, parking, dining, vending), leads construction management, and serves as the primary liaison with external vendors. This includes significant budget planning and strategic budget management. Serve as the main strategic partner for Vice President on all matters related to the real estate, physical plant, and revenue production for the division.

ESSENTIAL JOB FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions

Real Estate and Facilities :

Develop, monitor, update the Operating and Capital Budgets for the Facilities and Auxiliary Services Division of over $15M.
Make recommendations related to all capital and maintenance projects on campus; including preventative maintenance and emergency repairs to all portions of the campus physical plant.
Provide updates to the Facilities Committee of the Board of Trustees in partnership with the Vice President.
Work with University administration to continuously improve the service levels and fulfill responsibilities in support of the Strategic Plan and other initiatives, including service level agreements outlined in the workorder system.
Lead the facilities sub-committee of the Living and Learning Center (LLC) Steering Committee to successfully transition from the current residence campus into the new 400,000 square-foot LLC in Fall of 2026.
Participate in all construction planning meetings for the LLC and all other major projects on campus. Develops training plans and budgets for the Facilities maintenance technicians with the goal of enhancing their skills and improving operations;
Assist with the negotiation of Union Contracts and the management of a 3-year training plan (as required by the Union contract) for the Facilities team to ensure their readiness to operate and maintain the new LLC building in the future state.

Auxiliary Services and Contracts :

Serve as the main point of contact for all external service providers; dining, parking, vending, copy / mail center, bookstore, buildings & grounds / facilities management. This includes contract oversight and negotiations, and budget management for these functions.

Responsible for the generation of more than $3M in auxiliary revenue annually through the negotiation of parking leases, Direct Textbook program with the bookstore, and leases for office space.

Monitor sustainability measures through the Building Emissions Reduction and Disclosure (BERDO) program with the City of Boston.

Manage the contract with the University contractor on environmental health and safety to review and enhance staff training, update policies and increase safety and compliance as required by the City of Boston and the Commonwealth of Massachusetts.

OTHER DUTIES AND RESPONSIBILITIES

Other duties as assigned.

REQUIRED QUALIFICATIONS

Bachelor's degree required;

Prior facilities management background with at least 7 years relevant experience, prior supervisory capacity required;

Valid Massachusetts Driver's License required;

PREFERRED QUALIFICATIONS

Master's degree with a concentration in management or finance, or engineering, construction management, building or property / real estate management preferred.

Prior experience in Higher Education, hospitals, or other similarly complex matrixed organizations.

Prior experience with capital project planning and central utility systems at Higher Education facilities or commercial real estate is highly desirable.

COMPETENCIES

Ability to work independently and collaboratively on teams simultaneously, strong decision making competency is a must,

Develops and maintains positive working relationships with students, faculty and staff;

Strong leadership capability, and ability to effectively translate plans into tangible, achievable goals;

Demonstrated abilities to work with senior leaders to communicate timely and accurate information;

Proven experience and ability to manage union and non-union personnel, contractors, vendors, and consultants in achieving core objectives;

Demonstrated success in managing professional staff and maintaining a team-oriented culture

Demonstrated effectiveness in working with a diverse student body, faculty, staff, and other constituents.

WORK ENVIRONMENT & CONDITIONS / PHYSICAL DEMANDS

Ability to work weekends and after hours as needed in support of campus events and unexpected emergencies;

On 24-hour emergency call;

Salary Grade

Instructions to Applicants : Please upload all applicable application materials (e.g. resume / cv, cover letter, writing sample, teaching philosophy, etc.) in the Application Materials box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

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