Faculty Support Coordinator, School of Social Work

Main Campus - Boston, MAMain Campus - Boston, MA
R09723

Located in Boston's historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women's undergraduate program and graduate programs open to all.

You're joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England. You'll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities. This commitment and pride make for a dynamic workplace. Simmons University is committed to inclusive excellence in all aspects of an individual's community experience.

As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

JOB SUMMARY

Reporting to the Director of Operations, the Faculty Support Coordinator will provide administrative support for the faculty of the School of Social Work (SSW), including overseeing the SSW Director's Fellowship program. The Faculty Support Coordinator will promote a culture of inclusion and responsiveness through constituent-centric support. This position requires keen interpersonal skills, exceptional judgment to facilitate collaboration and communication among the operations and support team. The ability to handle sensitive information is necessary.

ESSENTIAL JOB FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Provide general administrative support for faculty, including, not limited to, photocopying course materials, booking rooms, scanning resources, sorting mail on campus and ordering supplies;

Support faculty, both in-person on campus and remotely online, as needed with general facility and technology requests;

Monitor and procure general supplies and resources supporting faculty teaching and scholarship;

Support faculty with the preparation and processing of expense reports and travel requests;

Track budgets and oversee approvals for faculty professional development, faculty growth, and graduate professional development funds;

Manage the SSW Director's Fellowship program, including recruitment, training, supervision, and deployment;

Oversee student worker payroll and other processes for student leadership positions across SSW;

Provide event support, both in-person on campus and virtually, for SSW sponsored events in collaboration with other University offices (Events Management, Technology, Facilities, Catering, etc.).

OTHER DUTIES AND RESPONSIBILITIES

Prepare materials for publications and/or grants;

Assist with grant management and reimbursements;

Assist with space management and faculty office relocations;

Assist in the creation of signage, course flyers, brochures, and mailings;

Support maintenance of the SSW website and act as SSW liaison with Marketing and Communications;

Support promotion of internal communication of events and other items;

Other duties as assigned.

REQUIRED QUALIFICATIONS

Bachelor's degree required or equivalent work experience required;

One to three years of experience in an administrative support position with a focus on customer service required;

Proficiency in the Microsoft suite (e.g. Lookup formulas, pivot tables) required;

Proficiency in the Google suite required;

Proficiency in the Adobe suite required;

Proficiency with virtual meeting platforms required;

Clear and effective written and oral communication skills required;

Exceptional planning and organizational skills;

Ability to take initiative and ownership of projects;

Proven ability to perform duties with a high level of professionalism, flexibility; discretion, judgment, diplomacy and tact.

PREFERRED QUALIFICATIONS

One to three years of experience working in a higher education setting preferred;

Advanced proficiency in the Microsoft suite (e.g. Lookup formulas, pivot tables) preferred;

Advanced proficiency in the Google suite preferred;

Advanced proficiency in the Adobe suite preferred;

Excellent communication and interpersonal skills preferred;

Experience working with student workers preferred;

Marketing and design skills preferred;

Workday experience preferred;

Learning Management System experience preferred.

COMPETENCIES

Problem Solving

Analytical and Strategic

Customer Service Oriented

Communication (Written, Verbal, Presentation)

Commitment to Inclusive Excellence and Social Justice

Teamwork

WORK ENVIRONMENT & CONDITIONS/PHYSICAL DEMANDS

On-campus, with hybrid eligibility;

12 months;

40 hours / week;

Office environment;

Essential physical requirements include sitting, standing, and typing;

Physical effort/lifting is sedentary to light - up to 20 pounds;

The standard work schedule is Monday through Friday, 8:30am - 5:00pm. On very rare occasions, this position (e.g. Commencement week) is required to work in the evening as a part of the job.

Required Application Materials

Resume

Cover Letter

Salary Grade
Hourly Compensation Grade

Instructions to Applicants : Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the Application Materials box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

To apply, visit https://simmons.wd1.myworkdayjobs.com/en-US/Simmons-Careers/job/Main-Campus---Boston-MA/Faculty-Support-Coordinator--School-of-Social-Work_R09723

Located in Bostons historic Fenway area, Simmons College is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.

We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.