What are the responsibilities and job description for the Special Projects Coordinator position at Simple Solutions Psychotherapy?
Benefits:
Grants, Partnerships, and Project Support
About The Role
We’re a growing, community-focused organization looking for a Special Projects Coordinator who’s organized, adaptable, and ready to roll up their sleeves. In this role, you’ll support the Owner/CEO with a mix of responsibilities—from grants and contracts to community partnerships and project coordination.
This is a great opportunity for someone who enjoys a bit of everything: writing, planning, relationship-building, and jumping into new opportunities as they come up. You'll help keep projects on track and support communication with funders and partners.
What You’ll Be Doing
Project & Grant Management
Background & Experience
Please submit:
- 401(k) matching
- Competitive salary
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
Grants, Partnerships, and Project Support
About The Role
We’re a growing, community-focused organization looking for a Special Projects Coordinator who’s organized, adaptable, and ready to roll up their sleeves. In this role, you’ll support the Owner/CEO with a mix of responsibilities—from grants and contracts to community partnerships and project coordination.
This is a great opportunity for someone who enjoys a bit of everything: writing, planning, relationship-building, and jumping into new opportunities as they come up. You'll help keep projects on track and support communication with funders and partners.
What You’ll Be Doing
Project & Grant Management
- Research and identify grant opportunities aligned with our goals
- Write and submit proposals, reports, and other funding-related documents
- Track deadlines and deliverables across multiple funding sources
- Maintain a grant calendar and support compliance with grant and contract requirements
- Help the Owner/CEO stay organized — scheduling, prepping documents, tracking follow-ups
- Draft meeting notes, reports, and presentations
- Manage projects, staying ahead of deadlines, and troubleshooting project needs
- Help maintain strong relationships with funders, community partners, and agencies
- Represent the organization at select meetings or events
- Draft partner updates, outreach materials, and occasional press releases
- Track key communications and follow-ups with external contacts
- Help plan and coordinate meetings, trainings, or community events
- Support logistics and communications for special initiatives and public outreach
- Take the lead on organizing small projects that span multiple departments or partners
- Assist with tracking project outcomes and pulling together reports for grants or internal planning
- Support light evaluation or impact tracking to inform future work
- Keep files and documents organized for easy reference and compliance
Background & Experience
- Bachelor's degree preferred
- 2–4 years of experience in grants, project coordination, or executive support
- Nonprofit, small business, or public service experience is a plus
- Comfortable juggling multiple priorities and shifting gears as needed
- Strong writing and editing skills—especially for grants or reports
- Detail-oriented and good with deadlines
- Comfortable with Google Suite, Microsoft Office, and (bonus!) tools like Asana or Trello
- Friendly, professional, and comfortable engaging with people from all backgrounds
- Able to work independently but also enjoys being part of a collaborative team
Please submit:
- Your resume
- A short cover letter that tells us:
- What kind of grant or project work you’ve done
- Any experience you have with contracts, compliance, or executive support
- How you’ve worked with community partners or funders
- Why this job feels like a good fit for you
