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Administrative Assistant - Environmental Remediation Firm

Simpson Environmental Services
Zephyrhills, FL Full Time
POSTED ON 3/12/2025
AVAILABLE BEFORE 5/12/2025

Position Description - Administrative Assistant


Business Group/Dept: Administration

FLSA: Non-Exempt

Reports To: Branch Manager

Date: February 13, 2024


Purpose of the Position

Provide administrative support to the various workflows of the Company. Must be versatile in their skill set and able to manage a variety of tasks as needed to support Operations, Administration, Sales, and Finance. Position may require flexible work hours to assist with managing lodging arrangements for Operations staff.

Essential Position Responsibilities

  • Provides assistance as needed to Operations, Administration, Sales, and Finance.
  • Answers company main phone line, schedules request with estimators and responds to general inquiries via email.
  • Participates in daily team calls.
  • Manages the lodging arrangements for Operations staff and resolves lodging issues, escalating as needed.
  • Alphabetizes and files variety of documents including personnel and project files.
  • Checks Company PO Box biweekly.
  • Organizes and distributes daily field placement report.
  • Deposits checks and money orders.
  • Provides excellent customer service internally and externally.
  • Provides written and verbal translations as needed.
  • Assists sales staff with bids, SOQs and marketing collateral. May post on social media accounts on request.
  • Coordinates safety drawings and other milestone celebrations.
  • Other duties as assigned.

Physical activities: Talking; sitting; typing; entering data, often in small print. Occasional lifting of boxes of papers or files, up to 25 pounds.

Personal Protective Equipment (PPE): N/A

Safety Sensitive: Yes

Travel: N/A

Location: On-site

Minimum Education: Associates Degree or equivalent Vocational Certificate.

Preferred skill set: MS Office proficiency, Experience in Construction or Environmental Remediation Firm, Bilingual (English/Spanish)

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