Assistant Manager, Marketing and Events

The Assistant Manager, Marketing & Events is responsible for supporting the Firm’s global business development initiatives by executing high quality and engaging events and other assignments while providing outstanding client service in a fast-paced environment.

Responsibilities

• Manage all aspects of events from conception through completion, working in collaboration with Partners, events team and other business development colleagues
• Identify, research and secure venues, conducting site inspections and liaising with venue contacts regarding event spaces
• Establish and cultivate relationships with restaurants, caterers, hotels and other event-related service providers
• Keep abreast of new restaurant openings as well as restaurant closings and any changes in ratings
• Track expenses and approvals during planning process, review and process invoices and conduct post-event reconciliation
• Negotiate contracts for venues, caterers and other vendors and suppliers, working closely with the Firm's internal contract review team to ensure compliance
• Oversee and provide other logistical event support including, but not limited to, invitation design, development of invitation lists and mailings, menu selection, décor, staffing, promotional items, etc.
• Work closely and effectively with Business Development colleagues, helping to monitor development of each event to ensure checkpoints and objectives are achieved
• Maintain and ensure the integrity of the Firm’s CRM by adding and updating event function information
• Support other Firm initiatives as needed
• Work with stakeholders in other departments and in other offices, as needed
• Perform additional duties as needed
  
  

Required Skills

• Excellent written and oral communications skills
• Excellent planning and time management skills along with outstanding organizational skills
• Ability to work independently and collaboratively in a demanding environment
• Strong attention to detail and self-motivated to produce accurate, timely and complete work product
• Strong project management skills, initiative and the ability to manage multiple projects concurrently
• Strong problem solving and analytical skills to make sound decisions, provide solutions or recommendations an escalate as appropriate
• Ability to interact well and build professional relationships through networking and collaboration while maintaining a high level of customer service, diplomacy and discretion
• Ability to effectively communicate and engage with partners, senior members and clients as appropriate
• Ability to anticipate requests for information essential to meet the needs appropriate to role
• Must have a positive can-do attitude and professional demeanor, and demonstrate a team-player behavior
• Ability to quickly develop organizational astuteness and understand the Firm’s culture, vision, policies and practices
• Ability to anticipate requests for information essential to meet internal and external client needs appropriate to role, providing exceptional customer service
• Must be flexible and willing to work additional hours as needed
• Ability to travel as needed
• Proficiency in Microsoft Office programs and Adobe Suite
  
  

Preferred Skills

• Demonstrated experience using a Client Relationship Management (CRM) system preferred
  
  

Required Experience

• Minimum 5 years of relevant events management experience
  
  

Required Education

• Bachelor’s degree
  
  

Preferred Education

• Major in Advertising, Marketing, Communications, Public Relations or related field
  
  

Salary Information

NY Only: The estimated base salary range for this position is $130,000 to $150,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.