Assistant

The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.

Responsibilities

• Answer multiple phone lines; screen and direct calls them as appropriate
• Maintain calendars, schedule meetings, and arrange conference/teleconference calls
• Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm’s travel department
• Process expenses through Firm expense application (Chrome River)
• Prepare attorney diaries through Firm diary application (Intapp)
• Utilize various office machines to transmit data, print, duplicate, fax and PDF
• Create and maintain attorney files using alphanumeric systems
• Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
• Prepare and process client bills, working closely with Billing department
• Create, revise and proofread letters and various legal documents
• Provide backup coverage for other assistants and receptionists
• Perform other duties as assigned
  
  

Required Skills

• Ability to effectively present information verbally and in writing
• Ability to type 50 wpm; skilled typing ability and knowledge of personal computers, software, and related applications
• Proficiency in Microsoft Word and Excel
• Basic math skills: addition, subtraction, multiplication, division
• Strong attention to detail
• Must be able to work collaboratively in a team environment
• Ability to use diplomacy and discretion in relaying information
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
  
  

Preferred Skills

• Basic knowledge of Microsoft PowerPoint
  
  

Preferred Experience

• 3 to 4 years of administrative experience in an office or professional services setting
  
  

Required Education

• High School diploma or GED equivalent
  
  

Preferred Education

• Four-year college degree
  
  

Salary Information

NY Only: The estimated base salary range for this position is $75,000 to $90,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.