What are the responsibilities and job description for the Travel & Entertainment Coordinator position at Simpson Thacher & Bartlett LLP?
The Travel & Entertainment Coordinator is responsible for processing, processing, verification and reimbursement of Travel & Entertainment (T&E) expenses. This role assists the Manager-A/P with supervision and training of T&E Coordinators.
Essential Job Duties & Responsibilities
Required
SKILLS AND EXPERIENCE
NY Only: The estimated base salary range for this position is $65,000 to $80,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
Essential Job Duties & Responsibilities
- Review T&E expenses for appropriate supporting documentation and reporting
- Verify and/or adjust coding of billable and non-billable expenses
- Review all transactions to ensure proper approval as outlined in the Firm’s Grants of Authorities
- Provide final approval of Chrome River expenses reports assigned for export; process Chrome River export files, making corrections as necessary
- Assist American Express cardholders (disputes/issues)
- Monitor American Express accounts and follow up with cardholders with outstanding charges
- Monthly Data Reimbursement plan , review and prepare file for payroll
- Provide user support for Chrome River application
- Assist management with supervising and training T&E staff
- Perform other duties as assigned
Required
- High School diploma or GED equivalent required
- Associate's degree or 2 years college courses preferred
SKILLS AND EXPERIENCE
- 2 to 4 years of T&E experience required
- Ability to effectively present information verbally and in writing
- Basic math skills: addition, subtraction, multiplication, division
- Proficiency in MS Excel and Word
- Strong attention to detail
- Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
- Ability to demonstrate leadership/management skills
- A/P and/or T&E experience in a law firm preferred
- Knowledge of electronic expense reporting system and 3E financial system preferred
NY Only: The estimated base salary range for this position is $65,000 to $80,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
Salary : $65,000 - $80,000
