What are the responsibilities and job description for the Executive Assistant position at Sims Venture Capital?

Job Description

We are a fast-growing, family-owned, venture capital company, with an extremely agile and diverse company portfolio. We currently own six individual companies with over 100 employees throughout the state. We are seeking an Executive Assistant whose position will primarily serve as a professional assistant to the owner and CEO.

This role will include typical assistant duties, as well as special projects across all companies under our umbrella. The perfect candidate will be abundantly resourceful, detail-oriented, diligent, organized, and a self-starter. This person will shine in an always-changing environment and will enjoy learning and providing administrative support for the CEO and other company executives in several different industries including insurance, finance, technology, pet care, and real estate.

Responsibilities :

Assist the CEO by scheduling meetings, following up on deliverables, rearranging for conflicts where needed, assisting in travel arrangements, running errands, making calls, sourcing and gathering information for pre-meeting briefings, and so forth.
Take, maintain, and keep detailed records from various sources such as meeting minutes, memos, etc.
Administrative and occasional receptionist functions, such as answering phones, handling mail, running errands, and other typical intraoffice tasks
Facilitating, planning, scheduling, and supporting company meetings and trainings, using any necessary presentation and video conferencing equipment and applications.
Handling client, and employee-facing company communications, across various platforms such as email announcements, newsletters, social media, etc.
Accommodate guests for meetings and trainings with conference room set up, technology assistance, and providing refreshments or catering arrangements when needed.
Assist regularly with various teams on specific projects as needed, with tasks such as copywriting, spreadsheets, PowerPoint presentations, marketing material, event set-up, trade show attendance, etc.
Oversee accounts payable duties for the Sims Family Trust once invoices have been approved, as well as side projects for the Trust as they arise.
Other duties may include the rare occasional appointments outside of normal business hours or company-paid day trips or overnight business travel.

Our Perfect Candidate :

Resourceful – This position will collaborate with multiple companies, people, and systems. We are looking for someone who is a self-starter who thrives in an agile and fast-growing company. No two days are alike in this role, so the ability to source the appropriate information and quickly learn new things is paramount while further seeking out the resources you need to accomplish the task at hand.

Very Organized – With multiple companies in the holding company, and multiple projects in the air at a given time, the candidate should be incredibly organized and independent.

Diligent– Diligence is key for this role as we don’t stand over anyone’s shoulder here. The ideal person will be detail-oriented and very conscientious while taking great pride in their work.

Self-Starting – Having some foresight about the task ahead and anticipation for what will be needed. Just some basic thoughtfulness, for example, if we have guests, having waters out and the TV set up beforehand.

Discrete – this position will have access to a great deal of company confidential information while working closely with the owner will further expose this person to highly privileged information. Maintaining strict professional discretion is an absolute must.

Friendly and Outgoing – We are an office that enjoys working and collaborating with one another. The perfect candidate will be very outgoing, approachable, and highly personable.

Adaptable – We are a growing business so new things are always being explored, we are looking for someone interested in growing with us and taking on all that is ahead! We routinely advance employees into new roles that excite them as we grow and we enjoy facilitating career switches and training for those employees who discover a new passion within our organizations!

Requirements :

Highly Proficient in

Basic office technology, such as computers, phones, printers, TV, etc.

Microsoft Office : Word, PowerPoint, Excel, and Outlook

Google G-Suite

Valid driver’s license

A high school diploma is required, a college degree is preferred

2 years experience in an office setting

Notary Public preferred, or the ability to become certified

Willingness to occasionally attend events and / or meetings outside of normal business hours such as breakfast or dinner meetings

Ability to travel for company meetings / events

Some of our companies include Price & Ramey Insurance Group, Mountain Empire Agency Alliance, and Code & Color. Pay will be commensurate with experience and skill.

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