Property Management Assistant

Location: Oklahoma City, OK (Hybrid – Field & Office Work, Some Travel Required)

Job Type: Full-Time

Salary: $16 - $20 per hour (Based on experience; see breakdown below)

We are a rapidly growing property management company managing a diverse portfolio of residential properties in Oklahoma City and surrounding areas. Our team is dedicated to delivering top-tier service, efficient operations, and a great experience for tenants and property owners alike. We are looking for a highly organized and detail-oriented Property Management Assistant who is seeking a long-term career with a company that values growth, leadership, and professional development.

🚀 Career Growth: We’re looking for someone eager to grow with us. This role offers long-term stability, career advancement, and the opportunity to take on greater leadership responsibilities as the company expands.

📈 Fast-Growing Company: Join a thriving team in a company that is expanding its operations and portfolio.

💡 Dynamic & Supportive Team: Work alongside experienced professionals who are passionate about property management and business success.

The Property Management Assistant will play a critical role in ensuring smooth communication with tenants, overseeing work orders, coordinating inspections, and managing various administrative tasks. This position requires excellent customer service, strong organizational skills, and the ability to multitask in a fast-paced environment.

• Tenant Communication: Answer phones, emails, chats, and text messages in a professional and timely manner.
• Scheduling & Coordination: Organize inspections, appointments, maintenance work orders, and follow-ups.
• Administrative Support: Manage and oversee property management software, scheduling, and business documents.
• Errands & Field Work: Handle post office runs, drop box checks, placing lockboxes on properties, and delivering notices.
• Property Listings & Marketing: Take high-quality property photos, create listings, and assist with social media content creation.
• CEO & COO Support: Supervise calendars, schedule meetings, and manage daily task organization.
• Software & Data Management: Work efficiently in Google Workspace (Docs, Sheets, Gmail, Calendar) and other property management tools.
• Willingness to Travel: Some nominal travel will be required for property-related tasks. Our management radius extends approximately 1.5 hours from Oklahoma City, with occasional travel to Tulsa, Lawton, Shawnee, Wewoka, and surrounding areas. Mileage reimbursement will be provided for work-related travel.

✅ High school diploma or equivalent (No college degree required)

✅ Customer service experience (Property management experience a plus)

✅ Strong written & verbal communication skills

✅ Excellent organization, attention to detail, and time management

✅ Proficient with email, Google Workspace, and scheduling tools

✅ Social media & content creation experience (preferred, not required)

✅ Ability to handle difficult tenants or clients professionally

✅ Valid driver’s license, clean driving record, and reliable vehicle (Required)

✅ Willingness to travel occasionally within a 1.5-hour radius for work-related tasks

✅ Able to multitask and work efficiently in a fast-paced environment

✔ Experience with property management software

✔ Previous experience in real estate, leasing, or property management

✔ Photography and basic graphic design skills for property marketing

• Flexible hybrid work: Some in-office, fieldwork, and remote tasks
• Opportunities for career growth in a leadership role as the company expands
• Supportive and dynamic team environment
• Mileage reimbursement for work-related travel
• 🚀 Performance-based raises available after 6-12 months based on contribution and efficiency.

Send your resume and a brief cover letter outlining your relevant experience to [info@sincerepropertymgmt.com] with the subject line: Property Management Assistant Application – [Applicant Name].