What are the responsibilities and job description for the Event Site Coordinator (Part-Time) - Conference Center position at Sinclair Community College?
At Sinclair, we are guided by our Core Values, which shape our culture and drive our success:
- Accountable to our students, the community and one another.
- Collaborative in working together to achieve excellence in education and service to our community.
- Compassionate in fostering a supportive environment where every individual feels valued.
- Inclusive so that a college education is accessible to everyone, and all individuals feel heard, valued and respected.
- Innovative to inspire creativity and drive transformative change.
As part of the Operations Team at Sinclair Conference Center, the Event Site Coordinator is dedicated to delivering excellent service to all guests. This position focuses on ensuring timely delivery of event reservation orders and meeting the unique needs of each client. Serving as the primary point of contact for clients on the day of the event, the Site Coordinator manages setup, service, and technical support. Responsibilities include overseeing seamless event room setups and teardowns and coordinating multimedia and additional event services as required.
The goal is to facilitate flawless event execution by managing event logistics and providing exceptional service to guarantee client satisfaction. The Event Site Coordinator is instrumental in creating memorable events that surpass client expectations and highlight the exceptional services available at the Sinclair Conference Center. The Operations Team, including the Site Coordinator, is committed to problem-solving and offering innovative solutions to enhance the overall guest experience. This position will work at the Dayton and Centerville campuses.
The hourly pay rate for this position is $19.25 and has a maximum of 28 hours per week.
Why work for Sinclair College?
The following are some of the benefits that part-time staff with Sinclair College receive:
- Tuition waiver for employee for 3 credit hours per semester
- Opportunity for advancement and promotion
- Support for continued professional development and education
- OPERS pension participation, with 14% employer contribution
- 14 days of annually observed company holidays, part-time employees are paid for regularly scheduled hours on these days
- High quality programs and events for work-life balance
- SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.
Principal Accountabilities
- Provide day-to-day operations of the Conference Center facility and events to ensure seamless and efficient operations
- Coordinate with auxiliary departments to provide exceptional guest satisfaction by delivering accurate facility setups, meeting multimedia needs, ensuring catering quality, and more conference services
- Ensure proper setup of the Conference Center floor, managing technology and stage requirements for events
- Coordinate guest and vehicle traffic flow, create and deliver signage, and branding within the Conference Center
- Work with Public Safety to ensure the safety and security of all guests and staff, maintaining cleanliness standards throughout the facility
- Utilize multimedia equipment and services to support events
- Support Operations Manager regarding invoicing, charges, and accounts receivable
- Provide setups and teardowns of event spaces to meet client needs
- Provide box office operations support for ticket sales and event registrations
- Coordinate vendor operations within the Conference Center
- Lead and execute special projects to enhance the Conference Center’s offerings
- Supervise and manage student workers, volunteers, interns, and work/study programs to support Conference Center operations
- Other duties as assigned
Requirements
- Minimum of a high school degree or equivalent required, associate’s degree in hospitality management or related field preferred
- Minimum of 1-3 years’ experience in a related field required
- Certification in event planning (CMP, CSEP Meeting and Event Planning Certificate) preferred
- Strong attention to detail and problem-solving skills required
- Ability to work independently and as part of a team
- Ability to multitask and prioritize effectively
Salary : $19
