Compliance/Contract Administrator

Overview

Position coordinates and reviews the formulation and finalization of contracts and subcontracts as required in coordination with management. Ensure compliance with contract terms,  regulations, policies and procedures. Position also coordinates issuance of bonds and insurance certificates when required by customers.

Responsibilities

• Analyze contracts and sub-contracts and make necessary recommendations through mark-ups. Review mark-ups with proper sales team
• Upon approval of sub-contracts, have contracts executed and internally distributed as appropriate. Execute all required supporting documents to be returned with sub-contract package
• Ensure appropriate insurance and/or bonds are issued, executed and returned. Handled all OCIP (Owner Controlled Insurance Program)/CCIP (Contractor Controlled Insurance Program) enrollment processes for Singer and coordinate with our sub-subcontractors for their enrollment
• Serve as point person for all Change Orders related to contacts for execution, distribution, etc.
• Review, process, execute, submit all required State approval or Owner approval paperwork
• Gather track, submit all certified payroll on Prevailing Wage Rate jobs
• Manage various state-reporting processes about contract work/certified payroll/manning reports, MBE/WBE, etc.
• Manage PILOST tax reporting when applicable to jobs in New York
• Coordinate and submit ICAP (Industrial & Commercial Abatement Program) paperwork where appropriate in New York
• Obtain insurance certificates for company as needed
• Assist with obtaining bonds (bid bonds, performance and payment bonds) for Supply side and some branch offices
• Work with the Executive Administrative Assistant in completing Pre-Qualifications for Contractors
• Assist with obtaining and licenses necessary to perform work in an area
• Serve as the point of contact and source of reference for most offices when there are questions on any paperwork related to a contract
• Perform additional duties that may be assigned as necessitated by business demands
• Set up and maintain electronic contract files.

Ideal Candidate Will Possess the Following Skills and Abilities

Experience: 2 plus years of experience

Competencies: Strong organizational, problem-solving, project management, time management, ability to prioritize and communication skills.  Need strong knowledge of contract terms, bid documents and regulatory requirements of various government agencies.

Other Requirements: Advance computer skills in Excel and other Microsoft office programs

PHYSICAL DEMANDS

• Must be able to perform the essential functions of this position with or without reasonable accommodation
• Must be able to sit up to 90% of the time to perform various job-related tasks
• Must be able to walk, move or traverse throughout the area of assignment to perform various job-related tasks
• Must be able to use hands/fingers to handle (or feel) in order to operate various types of office and hand-held industrial equipment
• Must be able to inspect all equipment to ensure they are in good working condition prior to use
• Must be able to ascend and descend stairs to perform various job-related tasks, if necessary
• Must be able to position self to stand, move, stoop, bend, kneel, crouch, or crawl as needed to perform various job-related tasks
• Must be able to lift up to 10 pounds

WORKING CONDITIONS

This is an office position. Standard hours are Monday – Friday from 8:00 am – 5:00 pm

TRAVEL

Minimum travel 10%

At Singer Kittredge Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays. 

EOE/M/F/Veterans/Disability