Contract Administrator

JD223

Job Title: Contracts Administrator 

Department: Contracts and Procurement 

Reports to: Contracts and Procurement Manager

Location: Bloomington, IN (Hybrid)

Position Type: Full-time, 40 hours/week, 1st shift, Exempt

General Description: 

Actively participates in the Contract Management function for the company. Specifically: 

1. Believe in Singota Solutions vision, advancing medical products to improve the lives of people who need better 

healthcare solutions, and work towards this advancement daily as a team delivering quality customized service to each client, dedicated to doing things right the first time by being accountable, agile and transparent. 

2. Coordinate the signing, filing, and tracking of Legal Contracts and documents. 

3. Process owner for company Contract database and Contract policy. 

4. Monitors contract life, ensure appropriate contract review/approval processes are followed and support escalation of contract issues and claims 

5. Recognize and flag potential risks with specific Contract terms. 

6. Tracks, leads, and monitors stages of Contract negotiations, assisting business functions with draft and version revisions in back-and-forth action with other parties. 

7. Route Contracts for signature and maintain legal filing and tracking systems. 

8. Maintains Contract Templates. 

9. Collaborates with external organizations such as law firms, Clients, consultants, suppliers, and partner organizations. 

10. Liaison between Singota and external legal counsel, supporting cross-functional personal during negotiations, directly leading discussions with Clients and Suppliers as appropriate. 

11. Manages user files to keep them well organized and “user friendly”. 

12. Supports and coordinates with several internal functional groups within the company including Business Development, Client Services, Quality Assurance, Quality Control and Development, Operations, and 

Information Technology. 

13. Comply with quality and safety management systems including requirements for documentation, training, system use, SOPs, processes, and procedures. 

14. General support required of a company where everyone is expected to perform multiple tasks both inside and outside their department to meet the needs of the business.

Required Characteristics and Skills 

1. Customer service oriented. 

2. Excellent communication skills – oral and written. 

3. Trustworthiness and personal integrity – able to maintain a high degree of confidentiality. 

4. Results driven, hard worker, and self-starter willing to take initiative. 

5. Positive attitude and good judgment; respected by peers as a contributor to the team. 

6. Excellent time management, multi-tasking and organizational skills. 

7. Attention to detail, strong editing, and information organizational skills. 

8. High degree of proficiency in Word. 

9. High degree of proficiency and expertise in Excel preferred. 

Work Experience & Education Requirements: 

• Minimum Bachelor’s degree in paralegal, pharmaceutical science, business management or engineering 
• Minimum 2 years experience in the pharmaceutical and/or life sciences industry, specifically a contract service organization. 
• Minimum 2 years experience in working with legal documents and contracts. 
• Highly proficient in Microsoft Office software suite 
• Paralegal or Legal Secretary experience preferred 

Singota Solutions is an Equal Opportunity Employer