High School Secretary - Activity/Athletics

Job Details

Job ID : 4944146

Application Deadline : Posted until filled

Posted : Jan 17, 2025

Starting Date : Aug 01, 2025

Job Description

EXECUTIVE SUMMARY

The Activity / Athletics Secretary will provide administrative and secretarial support to the Assistant Principal / Activity Director. This position will require attention to detail, the ability to multi-task, and the ability to prioritize and organize tasks to meet various deadlines. This position also includes ensuring compliance of activities with financial, legal, and administrative requirements and providing information, recommendations, and / or direction to students, faculty, staff, and the general public. Additionally, this position will ensure smooth and efficient operation of the Activity / Athletic office to maximize staff efficiency while also having a positive impact on students.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential duties and responsibilities include, but are not limited to, the following :

Screens inquiries of staff, students, parents, the public, etc. (e.g. phone calls, emails, visitors, etc.) for the purpose of taking appropriate action, interpreting and applying policies and procedures, and / or directing to appropriate personnel for resolution.

Compiles data from a wide variety of sources for the purpose of complying with financial, legal, and / or administrative requirements.

Coordinates a variety of programs and / or activities (e.g. appointments, meetings, conferences, workshops, travel and accommodations, work assignments, etc.) for the purpose of ensuring availability of facilities and / or equipment and delivering services in conformance with established guidelines.

Maintains a wide variety of manual and electronic documents, confidential and non-confidential files, and records (e.g. calendars, appointment schedules, resource materials, etc.) for the purpose of providing up-to-date reference and audit trail. Submits required records, complete and concise reports on time.

Maintains inventories of supplies and materials for the purpose of ensuring items’ availability.

Informs personnel regarding a variety of procedures and protocols for the purpose of providing necessary information for making decisions, taking appropriate action, and / or complying with financial, legal, and administrative requirements.

Assists with student health needs and administers basic first aid to students.

Oversees the requisition and storage of equipment, supplies, and materials for the purpose of ensuring the availability of required items. Maintains inventories of supplies and materials for the purpose of ensuring items’ availability.

Performs record-keeping and clerical functions (e.g. scheduling, copying, instructional materials, filing, compiling lists, etc.) for the purpose of supporting assigned Administrator and / or department.

Prepares written materials (e.g. reports, forms, letters, memos, budgets, etc.) for the purpose of documenting activities, providing written reference, and / or conveying information. Prepares school newsletter.

Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing a variety of administrative requirements.

Responds to inquiries in a timely manner from a wide variety of internal and external parties (e.g. district staff, other schools, state and federal agencies, the general public, students, etc.) for the purpose of providing information, facilitating communication among parties, and / or providing direction.

Supports assigned administrative personnel for the purpose of providing assistance with administrative functions. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, education and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE

Typically requires a high school diploma at a minimum. Job-related experience with increasing levels of responsibility is desired.

COMMUNICATION SKILLS

Must possess the ability to communicate effectively with a variety of individuals and groups from all levels of the organization. This position will communicate with parents / guardians of the student(s), various organizations, students, staff, etc. The individual in this position must have effective listening skills.

ANALYTICAL and REASONING SKILLS

This position requires the ability to schedule numerous activities, meetings, and / or events. Additionally, this position will require the ability to gather, collate, and / or classify data along with working with and interpreting a variety of data. Problem-solving is required to identify issues, create action plans, and independently interpret information and guidelines to make decisions and complete tasks.

TECHNOLOGY SKILLS

This position will require current and effective computer skills along with the ability to quickly learn, retrieve, and print information from various organizational programs such as Achieve, Infinite Campus, and Microsoft Teams. This individual will need to be able to process electronic requests and enter accounting information.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The usual and customary methods of performing the job’s functions require the following physical demands : some lifting, carrying, pushing, and / or pulling; and significant fine finger dexterity. Generally, the job requires 33% sitting, 33% walking, and 34% standing. This job is performed in a generally hazard-free environment.

OTHER DUTIES AS ASSIGNED

This position will perform other duties as assigned by the superintendent or designee, necessary and appropriate to the achievement of the program and / or District goals and objectives.

The Sioux City Community School District offers career and technical programs in the following areas : Business & Marketing, Family & Consumer Science, Health Science, and Industrial Arts, Technology, & PLTW.

The Sioux City Community School District is an equal opportunity / affirmative action employer and does not discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity, genetic information (for employment), national origin, religion, age (for employment), disability, socioeconomic status (for programs), marital status (for programs), or veteran status (for employment) in its educational programs and its employment practices. The District is required by Title IX and 34 CFR Part 106 not to discriminate on the basis of sex in its programs, activities, or employment.

Inquiries or grievances under Section 504 and Title II of the Americans with Disabilities Act may be directed to Dr. Dora Jung, Director of Student Services & Equity Education / Title IX Coordinator at 627 4th Street, Sioux City, IA 51101, (712) 279-6075, jungd@live.siouxcityschools.com. Inquiries about the application of Title IX and its regulations to the District may be referred to the Title IX Coordinator, the Assistant Secretary of the U.S. Department of Education, or both. Please see District Board policies 103 and 504.4 for additional information on available grievance procedures.

Position Type : Full-time

Positions Available : 1

Job Categories

Support Staff, Secretary

Equal Opportunity Employer

All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6)d. Employers may have additional developed specific equal employment opportunity policies and procedures; please check with employers.