What are the responsibilities and job description for the Legal Coordinator position at Sirva?
Who Are You?
You are organized, detail-oriented and an efficient multi-tasker. You work well in a team setting but are also a self-starter who thrives in executing projects. If this sounds like you, we'd love to meet you!
What Will You Be Doing?
As the Legal Coordinator, you are the "glue" that holds together the legal department.
In this role, you will perform administrative functions at an executive level, requiring a high degree of independent judgment, discretion and knowledge of the organization. The successful candidate will be self-motivated to work independently on a large variety of projects, many of which are complex and detailed.
What Will a Typical Day Look Like?
We move fast around here, so odds are, no two days will be exactly the same. But in the course of an average work day, we can promise that you will be involved in some or all of the following:
- Assist Sirva's legal team with special projects as assigned by General Counsel.
- Manage corporate matters, including tracking board and committee activities; assist with tracking of company-wide compliance training; track corporate stock information; and manage/maintain record sets).
- Manage record keeping, data input and data analysis; summarize data for reports maintained by the Sirva legal team.
- Act as liaison to Sirva's finance team to verify monthly balances, allocations and account questions. Obtain approvals and process payment of invoices litigation, cargo, tax filings, etc., and allocate expense to proper account department.
- File Annual Reports (Secretary of State)
- Provide administrative support to General Counsel as well as other members of the legal department.
- Assist with preparation and dissemination of board resolutions and consents.
- Assist with maintaining/updating corporate structure charts.
- Audit liaison for quarterly reviews, updates on shareholder information, minutes, structure charts, and annual audit letters.
- Manage corporate memberships.
- Order certificates of good standing upon request, obtain Apostilles and legalization of corporate documents.
- Prioritize and sort incoming mail, order office supplies, coordinate meetings, prepare expense reports, and maintain filing system.
- Additional tasks as directed by Sirva legal team.
Qualifications and Skills
- High School diploma required
- Associate's degree preferred
- Proficient use of Microsoft Office, Word, Excel, PowerPoint, Outlook, Adobe Acrobat
- Notary Public license (or willingness to get one upon hire, at cost to Sirva)
- Proficient in operating a variety of office equipment, including computers, audio equipment and copy machines.
- Excellent communication and analytical skills
- Strong organizational, project management and problem-solving skills
- Knowledge of basic legal terminology, processes, documents, cash flow, and accounting
- Attention to detail
- Robust writing, grammar, and proofing skills.
- Highly organized; ability to multi-task proficiently
- Follows directions, company policies, and procedures.
- Able to perform desk work as well as duties requiring standing/bending/stooping; able to lift 20-25 lbs
- Ability to work independently and to perform legal clerical work with a high degree of accuracy.
- Ability to exercise independent judgment.
- Professional, positive and friendly attitude
- Reliable, punctual, and consistent attendance
- Strong interpersonal skills in working with internal clients, legal team, external clients, vendors, etc.
- Ability to work under direction and be willing to contribute by performing tasks needed to support the company.
- Ability to exercise high levels of discretion, confidentiality, sensitivity, and integrity.
Sirva Worldwide, Inc. provides HR and mobility professionals with the resources, guidance, and support they need to achieve the best possible relocation for talent, and for the companies that move them. As a leading global relocation management and moving services company, we bring together personalized program solutions, expansive global reach, innovative technology, and an unmatched supply chain to transform businesses of any size and empower talent moving to their next opportunity. From corporate relocation and household goods to home sale and commercial moving and storage, our portfolio of brands (including Sirva, Allied, northAmerican, Global Van Lines, Alliance, Sirva Mortgage and SMARTBOX) provide everything needed to move talent and deliver experience.
At Sirva, we're committed to cultivating a workplace that reflects the diversity of the global organizations that we serve. We recognize that building an inclusive, engaged company culture results in empowered employees that reflect a wide range of approaches and perspectives. Those perspectives lead to new ideas. New ideas lead to innovation and excellence. Our approach to diversity, equality and inclusion is driven by a commitment to these values and a belief that diversity makes our company stronger.
Sirva is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. Sirva also prohibits harassment of applicants and employees based on any of these protected categories.
It is also Sirva's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. The Federal EEO Law Poster may be found at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.
If you need a reasonable accommodation because of a disability of any part of the employment process, please send an email to Human Resources at HRSIRVA@SIRVA.com and let us know the nature of your request and your contact information.
