What are the responsibilities and job description for the Part-time Executive Assistant (Supporting CDC) position at SIS?
Established in 2009, SIS is a Small Business Administration (SBA) certified 8(a) and HUBZone company headquartered in Clearwater, FL, with offices in Washington, DC, Atlanta, GA, Abuja, Nigeria, and Yaounde, Cameroon. SIS provides management and consulting services in the areas of : administrative support; project management; information technology (IT); training and technical assistance; communications; and laboratory science and safety. SIS is committed to providing top-notch professionals to support the missions of our customers. Projects are staffed with the best and the brightest in the industry who bring innovative and effective solutions to meet the needs of our customers. SIS delivers high quality, on time, and within budget results that address contract requirements through planning, implementation and post-implementation support. Diversity, transparency, and inclusion are woven into all of SIS's processes and activities.
Job Overview and Duties
An Executive Assistant performs multiple tasks, with a strong focus on organizational duties. Executive Assistant handles processing travel, processing training orders and other office-related tasks supervisor by other management. The position may also require separating the mail, completing forms for order office supplies and other orders that might be needed. The position will also consist of preparing conference rooms, and greeting clients as needed. This position required regularly communicate with other staff to help procure needed items This position will have guidance to perform most of their duties.
These tasks include :
- Carries out recurring office procedures independently
- Refers calls and visitors to appropriate staff
- Arranges meeting rooms and schedules meeting
- Maintains office files. x schedules tentative appointments.
- Makes arrangements for conferences and meetings and assembles established background materials, as directed.
- Submits requests into a variety of CDC based systems, such as ICE (procurement requests and invoices), Concur (travel), TAS NET (time and attendance), etc.
- Refers non-routine requests to appropriate CDC managers or staff.
- Screen Mail
- Requisitions supplies, printing, maintenance, or other services.
- Develops, prepares and delivers communications to the division
In addition to clerical duties (receiving and directing visitors, word processing, filing, faxing, taking phone calls, scheduling appointments, and making travel arrangements), the support services shall include providing advanced administrative support to executive staff, also referred to as senior managers.
Minimum Qualifications
PI259913083
