What are the responsibilities and job description for the Communications and Administrative Assistant position at Sisters of the Presentation?
Job Overview
The Sisters of the Presentation in Dubuque, IA are looking for a Communications and Administrative Assistant to join our team. This full-time role is divided equally between providing administrative support to the congregational leadership team and serving as a communications assistant to the Director of Communication. This position requires a high level of confidentiality, professionalism, and independence in problem-solving.
Communications
- Assist in creating, designing, writing, and editing materials for the communications department.
- Collaborate with other departments to produce the necessary communication materials for their areas.
- Provide administrative support for the Director of Communication.
- Write engaging content and proofread all written content for errors in grammar, punctuation, and spelling, ensuring readability and style consistency.
- Maintain and update the website and social media platforms to increase engagement.
- Capture photos, videos, and stories at events to promote our mission.
- Ensure brand consistency across all communication channels.
Administrative Assistant
- Provide clerical and administrative support to the leadership team, including scheduling meetings, preparing agendas and materials, and recording and distributing minutes.
- Manage correspondence and communication on behalf of the leadership team (e.g. reports, requests, notes, information flyers, etc.)
- Handle confidential information with discretion and professionalism.
- Maintain and manage physical and digital records and files.
- Assist with special projects and events as directed.
Qualifications:
- Associate or bachelor’s degree in communications, Marketing, Business Administration, or a related field preferred (or equivalent combination of education and experience).
- 2-3 years of experience in administrative support and/or communications roles required.
- Excellent writing and editing skills, with strong knowledge of grammar, punctuation, and proofreading rules.
- High level of confidentiality, professionalism, and independence in problem-solving.
- Computer proficiency, including Adobe Creative Cloud (especially InDesign and Photoshop), Microsoft Office, Google Workspace, content management systems, video editing, and social media platforms.
- Understand and respect the mission and values of the Sisters of the Presentation.
APPLICATION INSTRUCTIONS:
Interested applicants are encouraged to apply online at https://dbqpbvms.org/contact-us/employment or email your resume to humanresources@dbqpbvms.org.
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- Day shift
Work Location: In person
