Founding Administrative Assistant

Founding Administrative Assistant 

REPORTS TO: Site Leader

TERMS OF EMPLOYMENT:  210 days with benefits and specified in the district handbook and board policies

QUALIFICATIONS:

• High school diploma required.
• Educational office training preferred.
• Bilingual and biliterate in Spanish preferred.
• Strong computer skills and proficiency in Google Apps.
• Highly motivated with strong organizational skills.
• Effective interpersonal and organizational skills.
• Ability to lift 40 pounds to shoulder height occasionally.

ESSENTIAL JOB FUNCTIONS:

1. Prepare requisitions for orders.
2. Assist with the scheduling parent and community meetings.
3. Coordinate with site leader to find and schedule subs. 
4. Check in/out all substitute teachers.
5. Track all employee leave forms.
6. Assist site leader with monthly emergency drill reports.
7. Support site leader with purchase requests, site ordering, and managing budget for site funds in compliance with district expectations.
8. Prepare daily receipts and deposits; reconcile monthly expenditure reports.
9. Open, sort, and distribute interoffice and regular mail.
10. Prepare items for professional development and school activities.
11. Coordinate with church personnel to manage building use for scheduling, activity conflicts, etc.
12. Monitor copy machines, telephones, and other technology as assigned. Place service calls as necessary.
13. Support with preparation of Registration, Parent Orientation, and Parent/Teacher Conferences.
14. Screen phone calls and route to appropriate personnel.
15. Translate materials and meetings to support communication when needed.
16. Maintain student demographics and schedules in student information system (SIS)

OTHER JOB RESPONSIBILITIES:

1. Works with the administrator and serves as a liaison on select or assigned matters of confidential labor relations, employment policies and related matters.
2. Assist in preparation of building emergency procedures and staff emergency phone list.
3. Sort and distribute shipments/deliveries.
4. Collect all moneys for student activities, fundraisers, etc.
5. Attend meetings/trainings as required by administration.
6. Other duties as assigned by administration.