Office Manager & Administrative Assistant

Description

Our team is our greatest asset, and we’re looking for an energetic, highly organized, and people-focused Office Manager / Administrative Assistant to join us in supporting and engaging our employees. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and has a genuine passion for helping others. 

As the Office Manager & Administrative Assistant to the CEO, you will oversee day-to-day office operations, facilities management, and provide direct support to the CEO. You’ll ensure a well-organized, professional, and welcoming office environment, balancing office responsibilities with high-level administrative support. This role requires proactive thinking, exceptional communication skills, and a high level of professionalism and discretion. 

Qualifications

Key Responsibilities 

Office Management & Operations 

• Kitchen, Office Supplies & Inventory – Manage kitchen and office supplies, including snacks, and equipment; ensure the office is always well-stocked and organized. 

• Facilities & Vendor Management – Coordinate facility repairs and maintenance, liaise with building management, and oversee vendor services. 

• Office Cleanliness & Organization – Maintain a tidy, welcoming office space, including conference rooms, kitchens, and common areas. 

• Package Handling – Manage incoming and outgoing deliveries. 

• Environmental Scanning – Regularly assess office conditions, proactively resolving any issues to maintain a safe and productive work environment. 

Administrative Support to the CEO 

• Calendar & Schedule Management – Organize the CEO’s meetings, appointments, and travel to ensure smooth daily operations. 

• Meeting & Event Coordination – Arrange logistics for meetings, including agenda preparation, room setup, and minute-taking. 

• Personal Assistance – Assist with weekly personal errands and arrange for meal coordination during the week.  

• Confidential Information - Handle sensitive and confidential information with discretion and professionalism. 

• Office Readiness – Maintain an orderly and well-stocked CEO office space. 

Communication & Engagement 

• Stakeholder Liaison – Act as the primary point of contact between the CEO and internal/external stakeholders. 

• Company Communications – Assist with internal communications and manage company social media accounts. 

Qualifications 

• 1-3 years of experience in an administrative or office management role. 

• High level of professionalism, discretion and resourcefulness. 

• Naturally warm, friendly, and approachable – creates an inviting and supportive atmosphere for employees, visitors, and leadership. 

• A steady presence under pressure – remains composed and solutions-focused in high-stress situations. 

• Exceptional emotional intelligence – recognizes when team members need encouragement, support, or a moment of levity. 

• A proactive problem solver – stays ahead of challenges and finds ways to bring ease to daily operations. 

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with communication tools like Teams. 

• Exceptional organizational and time management skills – ability to multitask, prioritize, and meet deadlines. 

• Excellent verbal and written communication skills – professional and personable. 

• Ability to work independently while collaborating effectively with team members. 

• Ability to diffuse tension and uplift morale – provides reassurance and calm when others feel overwhelmed. 

• Bachelor’s degree preferred. 

Benefits & Perks 

• Medical, Dental & Vision Insurance 

• Voluntary Life & AD&D Insurance 

• Long-Term Disability Insurance 

• Domestic Partner Benefits 

• Flexible Spending Accounts (Medical & Dependent Care) 

• Unlimited Paid Time Off (PTO) 

• Paid Holidays 

• 401(k) Plan with Company Match 

• Employee Awards & Recognition 

• Company-Sponsored Events 

• Business Casual Dress Code 

• Modern & Collaborative Office in Coral Springs 

About Site Impact 

Site Impact is an equal-opportunity employer that values diversity and is committed to fostering an inclusive workplace for all employees. 

Join us in creating an environment where people feel welcomed, supported, and empowered to do their best work!