Community Coordinator

What you will be doing

• Office Management (70%):
• Maintain the overall functionality and appearance of the Minneapolis office, ensuring a welcoming and organized environment.
• Provide virtual Holiday / Sickness cover for facilities for other North American offices Bellevue, ensuring consistent standards.
• Oversee office supplies and equipment.
• Ensure building-specific safety and compliance measures; liaise directly with the building management team.
• Coordinate office events, meetings, and conferences, handling logistics, meeting room scheduling, and setup.
• Serve as the primary point of contact for facilities management and liaise with external vendors.
• Organize ad-hoc breakfasts, lunches, etc to be delivered to the office for meetings.
• Weekly sharing of Chef Colin’s menus for the following 2 weeks on internal communication channels.
• Update of Siteimprove Intranet Site for Minneapolis Office (Sintra).
• Generation of Si ID Cards, liaising with Si Security Team.
• Generating expense reports.

• 
  Community & Belonging (30%):
• Support seamless onboarding and offboarding processes by warmly welcoming onsite new hires, aiding in onboarding, including IT/desk setup, as well as efficiently retrieving equipment during employee terminations.
• Collaborate with Diversity Equality & Inclusion (DEI) initiatives to create and nurture a diverse and inclusive work environment.
• Plan and help support community-focused events, workshops, and activities.
• Manage location-specific DEI calendar of events in coordination with DEI and HR leadership.
• Foster cross-functional collaboration to align community-building with overall company goals.
• Aid with ad-hoc HR projects when required.

What we will require of you

• Proven experience in office management, administration, or related roles.
• Passion for diversity, equity, and inclusion, with a desire to contribute to a more inclusive workplace.
• Strong organizational and multitasking skills, with an eye for detail.
• Excellent communication and interpersonal skills, with the ability to collaborate across teams.
• Self-motivated and proactive attitude, with the ability to work both independently and as part of a team.
• Familiarity with DEI concepts and practices is a plus.
• This role is based out of our Minneapolis office and is expected to be onsite Monday through Thursday, 5 hours a day.

What we will love about you

• Previous experience in organizing and facilitating diversity, equity, and inclusion workshops or events.
• Familiarity with community-building strategies, including employee resource groups, mentorship programs, and affinity networks.
• Proficiency in using collaboration tools such as Microsoft Teams, Slack, or similar platforms.
• Demonstrated commitment to continuous learning and staying updated on DEI best practices.
• Experience working in a fast-paced tech or SaaS environment.
• Knowledge of relevant software tools for office management and event planning.
• Participation in industry-related DEI associations or networks.
• Creative mindset with the ability to think outside the box when developing community engagement initiatives.
• Strong analytical skills to measure the effectiveness of DEI and community programs.
• First Aid Certification.
• Please note that while preferred experience is a plus, we value candidates with a combination of skills, passion, and a willingness to learn.