Executive Administrative Assistant

Job Summary
We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional clerical skills, strong computer literacy, and the ability to manage multiple tasks efficiently. This role is pivotal in ensuring smooth office operations and effective project coordination, making it essential for the success of our organization.

Responsibilities

• Provide executive administrative support, including managing calendars, scheduling meetings, and preparing agendas.
• Transcribe meeting notes and documents accurately for distribution.
• Handle clerical tasks such as filing, data entry, and maintaining office records.
• Coordinate projects by tracking timelines, deliverables, and ensuring all stakeholders are informed.
• Manage front desk operations, greeting visitors and handling inquiries in a professional manner.
• Utilize phone systems effectively to manage communications and facilitate smooth interactions within the office.
• Assist with DocuSign processes for document management and approvals.
• Maintain an organized office environment through effective office management practices.

Qualifications

• Proven experience as an Executive Administrative Assistant or similar role.
• Strong computer literacy with proficiency in Microsoft Office Suite and other relevant software applications.
• Familiarity with project coordination principles and practices.
• Excellent verbal and written communication skills with attention to detail.
• Ability to manage time effectively and prioritize tasks in a fast-paced environment.
• Experience with front desk operations is a plus.
• Knowledge of phone systems and clerical procedures is essential.

Join our team as an Executive Administrative Assistant where your skills will be valued, and you will play a key role in supporting our executives while contributing to the overall success of our organization.

Job Type: Part-time

Pay: $25.00 - $40.00 per hour

Expected hours: 30 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Education:

• High school or equivalent (Required)

Experience:

• Executive administrative support: 1 year (Required)

Ability to Commute:

• Gaylord, MI 49735 (Required)

Work Location: In person

Salary : $25 - $40