Finance Manager

The Finance Manager is a key functional position within the Facilities Management Department. This position will assist the Executive Director of Facilities Management with strategic financial management, accounting, and reporting of key information for the department and will manage the business systems and major financial records management and transactions for the department, including monitoring and management of commercial transactions. In addition, this role will be responsible for all transactions related to Capital Programs and Operational expenditures and will assist the Executive Director by monitoring and managing the various Operational, Capital and Property budgets within the department.

This position also acts as a bridge for the communication of financial information with those managers who are directly involved with facility asset management. The role will be responsible for ensuring that objectivity in financial transaction reporting for the asset cycle (asset acquisition, use and disposal) is conveyed in a timely, meaningful and accurate means directly to facility managers of the department.

I. Administration 100 %

The position will be responsible for undertaking a range of high-level administrative, financial accounting and management functions, which include the following:

Financial Administration

1. Provide financial analysis, strategy and support to the department's business sections to include Capital, Operations and Property.
   
   
2. Lead the annual budgetary cycle for the department, working with identified departmental managers to identify cost pressures and improvements and coordinate the department's response for annual operating budget. Investigate and report on significant budgetary variances, advising on the necessary suggested remedial action and monitoring the implementation of those actions.
   
   
3. Develop models for budget development and analysis, including the modelling of trends and alternative scenarios to inform the budget development process. Monitor, oversee and provide guidance on the appropriate utilization of budget cost centers to ensure compliance with the correct fund allocations for expenses, asset acquisition and asset disposal and then liaise with the Department of Finance for adjustment of ledgers as required.
   
   
4. Assist the Executive Director in reporting on the preparation, coordination and production of the department's response to the University's Annual Reporting.

1. Develop, implement and oversee a range of financial processes for the department and its businesses including overseeing and providing assistance with all of the department's transactions.

1. Design, implement and produce management reports, combining financial and non-financial data to provide insightful information that assists in managing the department's overall financial performance and informs the decision making of the department. Assist the Executive Director in formulating departmental policy; produce business plans; provide forecasts; develop appropriate management of key performance areas and success factors; and produce cost/benefit analysis reports and various budgeting information as appropriate.

1. Monitor, oversee and provide assistance with compliance of all financial transactions for all leases/ licenses and commercial agreements that the Department manages.

1. Monitor and report on the Capital Management Plan that the department is responsible for and act as the conduit for this plan with the Finance Department.

1. Coordinate and manage audit requests/investigation and/or queries from both internal and external auditors and report on activity in this area Coordinate the annual Department's response for University End of Financial Year transactions with regards to work in progress, accrual and prepayments

1. Assist the Executive Director with coordination and collaboration with the Finance Department, acting as a key contact for Facilities Management on its financial systems, processes and business information.

1. Assist the Executive Director with various University financial and management accounting reports from time to time as required. Assist and liaise on behalf of the Department to ensure its compliance with various funding by providing financial accounting information as required.

1. Serve as the primary Logistic Section Chief and a member of the Continuity of Operations Section for the All Hazard Emergency Operation Plan (AHEOP) for the School.

1. Other duties appropriate to the classification as required.

Personnel

1. Directly supervises the Business Administrative Associate (Operations), the Business Administrative Associate (Capital and Property, Operations Accounting Officer, the Office Support Associate and the Business Administrative Associate, who are all responsible for the daily fiscal and office operations for the department including purchasing, accounts payable, and accounts receivables, inventory management, account management and customer service.

1. Assigns tasks to staff, set priorities and monitors work to ensure accuracy, policy compliance and budget scope.

1. Provides routine and non-routine feedback to employees relative to performance, including end of probationary period and annual performance evaluations.

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. Any one or combination totaling four (4) years (48 months) from the categories below:
   1. college course work comparable to that in a field related to financial analysis/planning such as accounting, business administration, economics, finance, statistics, or a closely related field
      • 30 semester hours equals one (1) year (12 months)
      • Associate Degree (60 semester hours) equals eighteen (18) months
      • 90-semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
      • Master's Degree equals four (4) years (48 months)
   2. work experience in developing financial or economic analyses, research designs, strategic plans, or data models.
2. Two (2) years (24 months) of professional level progressively responsible financial work experience, of which one (1) year (12 months) must have included supervisory or functional oversight experience.

1. Knowledge of economic and accounting principles and practices, and the analysis and reporting of financial data.
2. Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules and the political process.
3. Knowledge of business management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
4. Skill in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
5. Skill in written, oral and interpersonal communication.
6. Ability to self-start, manage multiple tasks and deadlines, and prioritize tasks and functions.
7. Ability to supervise lower-level workers and projects.
8. Ability to motivate, promote teamwork, lead, make decisions based on sound judgments.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the
"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.